Administrative Coordinator
1 week ago
Company Overview
Attaineo Search is a leading recruitment consulting firm specializing in Life Sciences recruiting across North America. With over 40 years of industry experience, Attaineo Search partners with global Life Sciences organizations to provide customized recruitment services.
About the Role
We are seeking a highly organized and proactive Office Manager to manage and oversee the day-to-day administrative tasks for our client, a global pharmaceutical innovator. This is a one-year maternity leave contract role. The successful candidate will play a key role in supporting various departments, managing office resources, and ensuring seamless operation of office functions.
Key Responsibilities:
- Administrative Support: Provide high-level administrative assistance, including answering phone calls, managing correspondence, scheduling meetings, processing purchase orders (PO), and preparing reports/presentations.
- Office Management: Oversee the maintenance of office facilities and supplies, ensuring a well-organized and functional workspace. Manage inventory, order office supplies, and coordinate with vendors for necessary services.
- Scheduling and Coordination: Assist with scheduling meetings, conferences, and other events. Coordinate travel arrangements, manage calendars, and handle logistics for staff and executives.
- Data Entry and Record-Keeping: Maintain accurate records, databases, and filing systems for documents, including confidential information, in a secure and accessible manner.
- Financial Assistance: Support basic financial processes, such as tracking expenses, managing invoices, and processing reimbursements in collaboration with the finance department.
- HR Support: Assist in onboarding new employees, managing employee records, and ensuring a positive office culture and environment.
- Communication: Serve as a central point of contact within the office, effectively communicating with internal staff, clients, and vendors.
Estimated Salary: $65,000 - $85,000 per year
Required Skills and Qualifications:
- Proven experience as an Office Administrator, Administrative Assistant, or similar role.
- Self-motivated and detail-oriented, with the ability to work independently and within cross-functional functions.
- Excellent interpersonal and communication skills (verbal and written).
- Intuitive, proactive, entrepreneurial spirit combined with agility and a 'can-do' attitude.
- Proficiency in MS Office (Word, Excel, PowerPoint) and ERP systems (i.e., SAP).
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