Administrative Officer

3 weeks ago

Kitchener, Ontario, Canada University of Waterloo Full time

About the Role

The University of Waterloo is seeking an experienced Administrative Officer to join our team in the School of Pharmacy. As a key member of the School's Executive team, you will provide strategic leadership, counsel, and support to the Hallman Director on School-wide issues.

Key Responsibilities

Financial Oversight:

  • Develop and manage the School's annual operating budget
  • Oversee the administration of operating expenses and ensure funds are available to support operations and strategic priorities
  • Ensure sound management of operating, trust, and endowment accounts
  • Develop and implement internal financial controls for operating, trust, endowment, and research funds

Human Resources Administration:

  • Oversee recruitment, evaluation, promotion, reclassification, professional development, retention, and termination of staff
  • Oversee staff performance evaluation process
  • Ensure effective staff resource allocation and hierarchy across the School
  • Oversee recruitment, evaluation, and payment of casual and temporary employees

Administrative Leadership:

  • Serve as primary source for interpretation and application of University, Faculty of Science, and School policies, procedures, and guidelines
  • Ensure adherence to University, Faculty of Science, and School of Pharmacy policies and practices
  • Develop non-academic policies and procedures and facilitate effective communication within the School and with internal and external audiences

Strategic Planning and Support:

  • Provide confidential and strategic advice, information, and data to support decision-making
  • Serve on the School's Executive Committee, School Council, Strategic Planning Committee, and other ad hoc committees
  • Support the development of long-range strategies and operational plans for the School

Qualifications

  • Bachelor's degree required; additional education or training in business and human resources administration preferred
  • Extensive management and leadership experience with a minimum of 5+ years in an academic environment
  • Experience developing, monitoring, and managing budgets
  • Working knowledge of Human Resources legislation
  • In-depth knowledge of University of Waterloo policies, procedures, and practices

What We Offer

The University of Waterloo offers a competitive salary and benefits package, as well as opportunities for professional development and growth.

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