Warehouse and Billing Coordinator

5 days ago


Stouffville ON, Canada Stella-Jones Full time
Job Description

We are seeking a highly organized and detail-oriented Warehouse and Billing Coordinator to join our team at Stella-Jones. This is a full-time position based in [Location].

Responsibilities
  • Enter purchase, receipt, and reconcile orders accurately.
  • Manage data order entry and make necessary changes when needed.
Invoice and Payment Management
  • Process payment of mill invoices.
  • Verify all freight/customer invoices prior to processing.
  • Address Accounts Payable (AP) issues through daily use of VIM (Vendor Invoice Management).
Inventory Control and Stock Movement
  • Coordinate with border reload stock transfers and track inventory movements.
  • Handle Windsor stock movements and prepare all stock transfers in SAP.
  • Adjust STOs (Stock Transfer Orders) for reception in plants.
  • Work closely with the Head Office team to ensure transactions are posted correctly.
Communication and Coordination
  • Communicate with suppliers and Stella-Jones offices regarding lumber receiving, shipments to treating plants, and accounts payable.
  • Prepare information for the weekly lumber meeting.
Customer Service and Sales Support
  • Assist sales with customer service requests and support shipment follow-ups and problem-solving.
  • Dispatch trucks for pick-up and coordinate logistics.
Administrative Support
  • Assist with receptionist duties, including answering phones when requested.
  • Perform other duties as assigned.

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