Executive Assistant to the Chair
1 day ago
About the Role:
The University of Toronto's Department of History is seeking an experienced Executive Assistant to provide key support to the Chair. This role will play a pivotal part in managing the Chair's time, ensuring their schedule is optimized for important priorities and decisions.
Key Responsibilities:
- Coordinate the academic life cycle for appointed faculty, including academic searches, tenure, and promotions proceedings.
- Administer human resources processes and policies, preferably in an academic environment.
- Assist with the planning of events and coordinate meeting schedules, agendas, materials, action, and follow-up items for the Chair.
- Prepare and coordinate all related documents, including statistical reports and summaries.
- Order supplies within established limits and maintain record and filing systems.
Requirements:
- Advanced College Diploma in Business or Administration or acceptable combination of equivalent experience.
- Three years of relevant executive assistant experience in a fast-paced academic or related professional work environment.
- Extensive experience in efficiently managing one or more executive schedule/calendar.
- Strong computer skills and comfort with e-mail communication, web tools, and Internet applications.
- Strong organizational and time management skills with a superior ability to oversee an executive's schedule.
- Excellent interpersonal skills with a superior service orientation and ability to deal tactfully and effectively with students, staff, and faculty.
What We Offer:
This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines. The University of Toronto offers a comprehensive benefits package and competitive compensation.
How to Apply:
Candidates who are members of Indigenous, Black, racialized, and 2SLGBTQ+ communities, persons with disabilities, and other equity-deserving groups are encouraged to apply.
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