Project Information Manager

1 day ago

Canada Trillium Guideway Partners Full time

About the Role

We are seeking a highly skilled Document Governance Specialist to join our team at Trillium Guideway Partners. This is an exciting opportunity for someone who wants to make a real difference in the smooth operation of our projects.

The successful candidate will play a key role in establishing and leading rigorous document control procedures, ensuring adherence to quality standards, providing training and support, conducting audits, and fostering effective communication and collaboration among project stakeholders.

About the Job

Job Description:
  • Development Phase: Develop and implement document control procedures and policies outlining creation, review, approval, release, update, and archiving processes for project documents. Provide training to project team members on document control systems, procedures, and processes to ensure understanding and compliance. Offer ongoing support and assistance to project stakeholders regarding document control queries, issues, requirements, procedures, and processes. Participate in Working Group Meetings if needed.
  • Document Management: Ensure proper storage, cataloging, version control, and retrieval of project documents and records using document management systems or software. Maintain accurate and up-to-date document registers, logs, and databases to track document status and history.
  • Quality Control: Facilitate the application of quality control procedures to documents to ensure accuracy, completeness, and compliance with project requirements and standards. Conduct regular quality checks and reviews of documents to identify and address any discrepancies or inconsistencies.
  • Audit and Process Improvement: Audit and review document control processes regularly to identify areas for improvement and implement corrective actions as necessary. Collaborate with project management and stakeholders to implement best practices and streamline document control workflows.
  • Communication Management: Facilitate effective communication and collaboration among project teams, subcontractors, consultants, and other stakeholders regarding document control requirements and procedures. Serve as a central point of contact for document-related inquiries, requests, and updates.
  • Compliance and Documentation: Ensure compliance with regulatory requirements, contractual obligations, and industry standards related to document management and control. Maintain comprehensive documentation of all project-related documents, correspondence, and records for reference and audit purposes. Implement changes and updates to document control procedures and systems to optimize workflow and enhance productivity.
Required Skills and Qualifications:

The ideal candidate will possess:

  • Technical Skills: Proficiency in document management systems, such as Unifier, SharePoint, ProjectWise, Asite, or similar tools. Understanding of ISO 19650 principles for managing project information in a structured manner. Knowledge of file naming conventions, version control, and metadata tagging. Familiarity with construction drawings, specifications, contracts, RFIs, submittals, and as-built documentation.
  • Communication Skills: Strong communication and collaboration skills to work with project teams, contractors, and consultants. Ability to troubleshoot issues in document workflows or compliance. Capability to train and onboard staff on document control procedures and systems. Clear reporting skills to prepare document control reports for stakeholders and senior management. Strong interpersonal skills to liaise with engineers, project managers, and external parties. High level of accuracy to ensure documents meet required standards and protocols.
Estimated Salary:

The estimated salary for this role is between $70,000-$100,000 per year, depending on experience and qualifications.

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