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Human Resources Associate

2 months ago

Sarnia, Ontario, Canada Lambton College Full time

About the Position:

This is a temporary part-time administration role, reporting to the Manager Human Resources - Compensation & Benefits, working 24 hours per week at a rate of $29.62/HR. This role will be 1 year in length.

Key Responsibilities:

The HR Associate will be responsible for providing front-line customer service to College leaders, employees, and students with respect to all Human Resources services. They will be responsible for addressing confidential inquiries and information and for determining appropriate courses of escalation.

Specific Accountabilities:

  • Receive and review new hire documents
  • Administer the overall process of onboarding of new employees
  • Populate missing new hire information in Colleague, HRIS, and MS Teams
  • Review and update onboarding checklists
  • Answer questions regarding new employee training
  • Act as receptionist for the department by responding in a diplomatic and tactful manner to routine telephone and personnel inquiries
  • Advise leaders and staff to remain in the lobby until the appropriate HR person is available to be taken back to an office if required
  • Greet visitors, screen them, respond to their needs, or refer them to the appropriate person in the departmental office or in the college
  • Ensure office supplies are stocked and order inventory when required
  • Receive and distribute all incoming and outgoing mail
  • Responsible for filing items in personnel files or entry in MS Teams and archiving inactive employee files
  • Support the management team in planning and organizing meetings, including logistics, agendas, documentation, and calendars
  • Process invoices, obtain signatures, and route to Accounts Payable
  • Process tuition subsidy reimbursements
  • Enter vacation/sick allotments for new hires and assist with reporting requirements and audits
  • Assist with leave packages
  • Process employment letters
  • Assist with Org Charts
  • Participate in team activities and events, providing support to other members of the team
  • Assist with the annual Employee Recognition/Retiree Event

Qualifications:

The ideal candidate will possess:

  • A minimum of a 2-year post-secondary diploma in Human Resources or equivalent education as determined by the College
  • Completion of, or working towards, CHRP/CHRL considered an asset
  • A minimum of three years of experience in Human Resources Administration is required at the point of hire: preferably direct experience with HRIS systems, pension & benefits, and onboarding staff
  • Excellent time management, organizational, prioritization, and task consolidation skills
  • Ability to gather information, analyze, evaluate, formulate, and recommend appropriate courses of action
  • Excellent communication and interpersonal skills, including demonstration of a consultative approach
  • Demonstrated HRIS experience and Microsoft Office software proficiency, specifically Excel
  • General knowledge of Collective Agreements and employment-related legislation
  • Knowledge of benefits/pension plans
  • Must have superior attention to detail and a high degree of accuracy
  • Proven ability to work in a fast-paced, high-volume environment with strong multi-tasking and prioritizing abilities
  • Tact and discretion to recognize and maintain strict confidentiality of sensitive information
  • Strong client focus with an awareness of and sensitivity to diversity
  • Ability to build relationships at all levels of the organization