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Senior Document Controller
2 months ago
We are seeking a highly skilled Senior Document Controller to join our team at AECOM. As a key member of our Document Management team, you will be responsible for ensuring the efficient and effective management of project documents, from creation to archiving.
Key Responsibilities- Develop and maintain Document Management Systems, including library distributions and participant matrices.
- Ensure document control functions are performed in accordance with corporate procedures and project requirements.
- Facilitate workflow of information and communication between clients, vendors, subcontractors, and staff.
- Organize necessary filing and archiving of technical documents.
- Configure SharePoint systems to meet specified requirements.
- Assist in the coordination of documentation processes, including creating automatic business workflows through SharePoint Online and Power Automate.
- Extend SharePoint functionality with forms, web parts, and application technologies.
- Manage and maintain templates and information on project servers.
- Drive improvements and efficiencies in our data management systems and processes.
- Participate in other document control initiatives or data management tasks under the direction of the functional team lead.
- Minimum of 4 years of experience in document control or a related field.
- Working knowledge of Document Control software, EDMS, specifically Oracle Aconex and methodologies.
- Experience managing in a DC team environment.
- Ability to effectively communicate with all staff at all levels, clients, and external vendors.
- Ability to anticipate project needs and work independently with minimal supervision.
- Efficient and resourceful at multitasking and initiative-taking in problem-solving.
- Ability to work in a challenging environment and under pressure.
- Strong organization skills with attentive detail and professional technical writing skills.
- Experience with EDMS systems, including Unifier, Oracle Aconex, SharePoint Online, Prism Contruent, BIM 360/ACC, and MS Power Platform.
- Strong computer skills, including MS Word, Excel, PowerPoint, Access, Adobe, and Outlook.
- Experience with Technical Document Control Management software, including Unifier, SharePoint, JD Edwards, Documentum EDMS, Aconex EDMS, SAP, PrismDocs, CRM, ERP, Oracle, People Soft, ProjectWise, McLaren EDMS, Microsoft Office, AS400, Macros, Global Shop, Solid Works, FSCM, HCM, E-Fin, Proliance, e-Builder, Prolog, and Micros.
- Experience in Engineering, Construction, or Owner Environment.
- Trained internal auditor.
