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Facilities Planning Specialist

2 months ago

Vancouver, British Columbia, Canada Vancity Full time

About the Role

Vancity is seeking a skilled Facilities Planning Specialist to join our team. As a key member of our facilities team, you will play a critical role in ensuring the smooth operation of our facilities and providing exceptional service to our internal customers.

Key Responsibilities

  • Provide operational support and maintain stakeholder relationships across the organization, enabling an efficient and seamless service experience for internal customers.
  • Support project initiation and planning of capital projects by coordinating the completion of key activities, processing invoice payments, and taking meeting minutes.
  • Support the implementation of organizational design standards by documenting and communicating design guidelines and specifications.
  • Manage updates on Office Space tool, including technical issue follow-up and reporting.
  • Provide support for Corporate Space Plan.
  • Provide administrative support, process invoices, take meeting minutes, and provide calendar support for the Director.

Requirements

  • A problem solver – You have an analytical mind and can multi-task to come up with solutions.
  • Tech-savvy – People often say you're a quick learner and great with technology & systems.
  • A great communicator – You find it easy to get to know others and have great conversations.
  • Ready for a challenge – You have a positive attitude and are able to work in a fast-paced changing environment.
  • Resourceful– You understand and utilize the network of resources available to you and can independently formulate appropriate solutions for your members.
  • A strong relationship builder– You find it easy to get to know others and build trust.

Preferred Qualifications

  • 3 years of clerical or administrative experience.
  • Experience at a financial institution considered an asset.
  • Experience working on design standards and best practices considered an asset.
  • Experience with project management practices considered an asset.
  • Customer service skills.
  • Strong working knowledge of Microsoft office programs.
  • Strong technical skills.

What We Offer

Vancity offers a competitive salary range of $56,500 to $84,700, with a mid-point of $70,600. The upper half of the salary range is typically reserved for individuals who have demonstrated consistent strong performance in the role and possess a high level of job knowledge and skill.