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Scheduling Coordinator
2 months ago
Job Summary
We are seeking a highly organized and detail-oriented Scheduling Coordinator to join our team at Extendicare Canada Inc. As a key member of our operations team, you will be responsible for managing employee schedules, ensuring adequate staffing levels, and maintaining accurate timekeeping records.
Key Responsibilities
- Assign and manage employee schedules using Workday Scheduling System, ensuring adequate staffing levels and minimizing overtime.
- Manage vacant schedules due to employee absences, including unplanned absences, vacation requests, and terminations.
- Schedule staff coverage for unfilled shifts by reaching out to employees and staffing agencies, utilizing Call Multiplier to coordinate outreach.
- Validate and reconcile scheduled hours worked by employees through daily reports, ensuring accurate timekeeping and payroll submissions.
- Assist with leave administration activities, including completing forms, challenging claims, and liaising with WSIB.
- Support new resident administration processes, such as entering residents into PCC, creating clinical charts, and liaising with families and community.
- Order, receive, distribute, and store nursing supplies.
- Investigate Health and Safety incidents and administer incident reports.
- Conduct Joint Health and Safety meetings, record, and post meeting minutes, and track corrective actions to closure.
Requirements
- Post-secondary diploma/certificate in office or business administration, bookkeeping, accounting, or equivalent work experience managing employee time and attendance.
- Experience working with seniors in a long-term care setting or general healthcare industry experience is an asset.
- Ability to work in a fast-paced environment with changing priorities, have exceptional time management skills, and perform well under pressure with tight deadlines.
- Demonstrates technical knowledge and experience working with Workday, PointClickCare, or cloud-based software preferred.
- Demonstrates strong communication and interpersonal skills with internal and external stakeholders of the organization.
- Knowledge and experience with office and computer equipment.
- Demonstrates proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).
- Working knowledge of HR, payroll, scheduling; interpretation and application of collective agreement provisions.
- Strong data analytics with high attention to detail; critical thinker.
- Pro-active and solutions-focused individual with ability to foresee issues and correct them before they turn into large issues.
About Extendicare
At Extendicare, we're dedicated to making a difference in the lives of our residents and employees. By focusing on enriching the lives of our residents every day, we transform both the quality of their lives and the quality of our own work experiences.
If you have a passion for caring, turn it into a rewarding career with Extendicare.
Extendicare and affiliated organizations, including our partner homes in Extendicare Assist, accommodate the needs of job applicants throughout its recruitment and selection processes upon request.
