Legal Support Assistant

2 weeks ago

Ottawa, Ontario, Canada DWF Law LLP Full time
Why join us?

We are currently seeking a Legal Support Assistant/Receptionist to join our Toronto team. This is an ideal entry-level position for a recent graduate of a Legal Administrative Assistant program looking to ease into the legal field with the mentorship of intermediate/senior level Legal Administrative Assistants and Paralegals. The successful candidate for this position will be able to build positive working relationships, have a keen eye for details, and handle a busy workload.

Responsibilities

- Provide a positive first impression to visitors of the firm; greet clients and visitors, offer tea/coffee/water
- Answer and forward incoming calls
- Assist with set up and clean up for meetings and in-house professional development seminars
- Create internal bookings for boardrooms
- File-related data entry
- Process lawyer and office-related expenses
- Assist with social events as needed (help with planning, preparation, clean up, etc.)
- Send out paper mail (correspondence, copying for file, labels, etc.) and couriers
- Provide support to Legal Assistants and/or Law Clerks and/or Lawyers as required
- Draft basic emails to clients and attach necessary materials for review
- Prepare cover letters enclosing accounts
- Assemble binders
- Track and manage cheques
- Send out cheques for payment and do bank runs
- Handle file openings and closings
- File documents
- Manage housekeeping tasks (running the dishwasher, coffee machine, stocking the snack bar)

What will help you succeed in this role?

- Graduate of a Legal Administrative Assistant program
- Excellent English oral and written skills
- Strong attention to detail
- Professional manner in communicating with others
- Strong organization, multi-tasking, and teamwork skills
- Working knowledge of MS Office
- Professional and polished attitude in communication
- Legal office and/or administrative experience preferred

What we offer

We offer a comprehensive salary and benefits package that is very competitive, together with opportunities for personal and professional growth. Our benefits include:

- A wellness allowance for fitness expenses;
- An annual education/tuition allowance;
- Flexible health and dental coverage;
- Long-term disability insurance;
- Personal days to help balance outside commitments;
- Employee assistance program;
- Monetary incentive for employee referrals;
- Casual day every Friday; and
- An outgoing firm culture that provides lots of social opportunities to connect with your co-workers.

About us

Whitelaw Twining recognizes that respect for the dignity and worth of everyone who works at the Firm is the foundation of harmonious and productive working relationships. We commit to providing a professional atmosphere that promotes equal opportunities and prohibits discriminatory practices. All prospective, current, and former employees will be treated fairly and equally regardless of race, age, colour, gender, ancestry, place of origin, political belief, religion, marital status, family status, physical or mental ability, or sexual orientation.

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