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Timekeeper/Office Clerk

2 months ago

Langley, Canada Fraser Health Authority Full time
Job Summary

We are seeking a highly organized and detail-oriented Timekeeper/Office Clerk to join our team at Fraser Health Authority. As a key member of our administrative team, you will be responsible for providing day-to-day support, including a variety of clerical duties and general timekeeping tasks.

Key Responsibilities
  1. Reception Services: Provide reception services, including operating a multi-line switchboard, entering information into a computer system, and ensuring information is current and accurate.
  2. Client Support: Answer/direct incoming calls, take messages, answer routine inquiries, and provide information of a general nature regarding Home Support.
  3. Administrative Support: Type material, such as correspondence, reports, and documents, utilizing various computer software and computerized systems.
  4. Data Entry: Collect data from various sources, input data and information into relevant computer systems, and update records as required.
  5. Timekeeping: Set up timekeeping periods for payment purposes, enter information into a computerized system, and forward information to Payroll for processing.
  6. Discrepancy Resolution: Reconcile total hours worked by each employee to total hours scheduled for each employee, follow up on discrepancies in hours reported.
  7. Client File Management: Set up and maintain the client and administrative filing system, according to established policies and procedures.
  8. Office Operations: Operate office equipment, such as photocopiers, shredders, and fax machines, and carry out minor maintenance tasks.
  9. Mail and Document Processing: Process incoming and outgoing mail, faxes, reports/records, and internal and courier documents.
  10. Supply Management: Maintain levels of stationery, office supplies, and resources according to predetermined levels.
  11. Record Storage: Coordinate off-site storage of records and archives, maintain records of what is stored off-site, and complete necessary paperwork.
Qualifications

To be successful in this role, you will require:

  • A Grade 12 education and an Office Administration certificate.
  • One (1) year of recent, related experience or an equivalent combination of education, training, and experience.
  • Excellent communication and organizational skills.
  • Ability to work independently and in cooperation with others.
  • Ability to operate related equipment and software.
  • Business writing skills and knowledge of general office procedures.
  • Ability to establish and maintain rapport with clients.
  • Knowledge of medical terminology.