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Purchasing Coordinator

4 weeks ago

Toronto, Ontario, Canada Delmanor Communities Full time
Job Summary

We are seeking a highly organized and detail-oriented Purchasing Coordinator to join our team at Delmanor Communities. As a key member of our procurement team, you will be responsible for ensuring the smooth operation of our purchasing processes, from procurement to payment.

Key Responsibilities
  • Manage the procurement process, including purchasing, receiving, and paying for goods and services.
  • Investigate discrepancies between purchase orders and invoices, working closely with the Accounts Payable specialist.
  • Coordinate the process for purchase orders and change orders for major renovations in our communities.
  • Support various rebate programs to ensure timely receipt of rebates.
  • Oversee the off-site records management and storage process.
  • Maintain a company-wide contract database.
  • Ensure compliance with procurement policy and standard contracting procedures.
  • Monitor warranties and scheduled maintenance for all relevant equipment, in accordance with contracts.
  • Flag upcoming contract renewals to the relevant internal stakeholders.
  • Assist in processing insurance claims and annual renewals.
  • Collaborate with the Accounting team to ensure accurate recording of claim deductibles and payouts.
  • Coordinate claim paperwork, ensuring timely processing and flagging any concerns.
  • Verify that insurance policies are up-to-date.
  • Maintain Health and Safety meeting logs.
  • Document renovation and restoration work completions.
Requirements
  • Minimum 1 year's experience in a similar role; recent graduates with a relevant co-op placement will be considered.
  • Completion of a University or College degree or diploma in Business Administration is required.
  • Experience with purchase order systems is essential.
  • Ability to read and understand contract basics, insurance policies, and warranty information.
  • High level of attention to detail.
  • Excellent written and oral communication skills in English are required.
  • Ability to process high volumes of work quickly, efficiently, and accurately, with the capacity to work independently.
  • Intermediate computer skills in MS Excel and Word are necessary.
  • Knowledge of Yardi Voyager systems and Payscan is considered an asset.
  • Positive attitude with an interest in working in the seniors' field.
  • Good organization and people skills, with the ability to maintain relationships and support a team environment with head office and site personnel.
  • Approachable and willing to listen and communicate effectively.
About Delmanor Communities

Delmanor Communities is a dynamic company dedicated to delivering exceptional experiences to our residents and their guests. We are committed to creating a diverse and inclusive workplace, free of discrimination and harassment. We provide equal employment opportunities to all employees and applicants, regardless of race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

We are committed to providing accommodations for people with disabilities. If you require an accommodation, we would like to work with you to meet your needs.