Purchasing Coordinator

3 weeks ago

Toronto, Ontario, Canada Delmanor Communities Full time
Job Summary

We are seeking a highly organized and detail-oriented Purchasing Coordinator to join our team at Delmanor Communities. As a key member of our procurement team, you will be responsible for ensuring the smooth operation of our purchasing processes, from procurement to payment.

Key Responsibilities
  • Manage the procurement process, including purchasing, receiving, and paying for goods and services.
  • Investigate discrepancies between purchase orders and invoices, working closely with the Accounts Payable team.
  • Coordinate the process for purchase orders and change orders for major renovations in our communities.
  • Support various rebate programs to ensure timely and accurate rebates.
  • Oversee the off-site records management and storage process.
  • Maintain a comprehensive contract database company-wide.
  • Ensure compliance with procurement policy and standard contracting procedures.
  • Monitor and log warranties and scheduled maintenance for all relevant equipment, in accordance with contracts.
  • Flag upcoming contract renewals to the relevant stakeholders.
  • Assist in processing insurance claims and annual renewals.
  • Collaborate with the Accounting team to ensure claim deductibles and payouts are accurately recorded.
  • Coordinate claim paperwork, ensuring all filings are processed promptly and concerns are flagged.
  • Ensure insurance policies are up-to-date.
  • Maintain accurate records of Health and Safety meetings and renovation completions.
Requirements
  • Minimum 1 year's experience in a similar role; recent graduates with relevant co-op experience will be considered.
  • University or College degree or diploma in Business Administration or a related field.
  • Experience with purchase order systems and intermediate computer skills in MS Excel and Word.
  • Ability to read and understand contract basics, insurance policies, and warranty information.
  • High level of attention to detail and strong organizational skills.
  • Excellent written and verbal communication skills in English.
  • Ability to process high volumes of work efficiently and accurately, working independently.
  • Knowledge of Yardi Voyager systems and Payscan is an asset.
  • Positive attitude and interest in working in the seniors' field.
  • Good organization and people skills, with the ability to maintain relationships and support a team environment.
About Delmanor Communities

Delmanor Communities is a dynamic company dedicated to delivering exceptional experiences to our residents and their guests. We are committed to creating a diverse and inclusive workplace, free from discrimination and harassment. We provide equal employment opportunities to all employees and applicants, regardless of race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

We are committed to providing accommodations for people with disabilities. If you require an accommodation, we would like to work with you to meet your needs.

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