High-Performing Administrative Professional Wanted

2 weeks ago


Lethbridge, Alberta, Canada Select People Solutions Full time
Executive Assistant Opportunity

We're seeking a highly organized and proactive Executive Assistant to join our team at Select People Solutions in Lethbridge. As a vital partner to our senior leadership team, you'll be responsible for coordinating complex schedules, prioritizing executive appointments, and handling high volumes of email efficiently.

This is an exceptional opportunity to make a meaningful impact every day. If you're a detail-oriented individual with excellent communication skills and experience in an administrative role, we'd love to meet you

What We Offer:
  • $20-$25/hourly rate, based on experience
  • Monday – Friday schedule, 8:00 am – 5:00 pm

About the Role:

As an Executive Assistant, your key responsibilities will include:

Calendar and Email Management:
• Coordinate complex schedules and prioritize executive appointments
• Handle high volumes of email efficiently

Project Coordination:
• Support and occasionally lead special projects
• Ensure milestones are met and resources are well-managed

Meeting Preparation:
• Prepare agendas and compile reports
• Assist with presentations and take minutes
• Follow up on action items

Stakeholder Communication:
• Act as the main contact for internal and external stakeholders
• Provide professional and excellent customer service

Confidential Document Handling:
• Maintain strict confidentiality and data privacy with all sensitive information

Reporting and Data Analysis:
• Assist in preparing data-driven reports and presentations
• Support strategic decisions with insightful analysis

Requirements:
  • Experience: 2+ years in an Executive Assistant or high-level administrative role
  • Education: Bachelor's degree in business administration, management, or a related field preferred
  • Technical Skills: Proficiency in Microsoft Office, project management software, and data analysis tools
  • Strategic Support: Ability to anticipate needs and provide insights for strategic initiatives
  • Project Management Knowledge: Experience coordinating complex projects
  • Advanced Reporting and Data Analysis: Skilled in data interpretation and presentation
  • Technological Adaptability: Quick to adopt new software and digital tools

Bonus Points For:
  • Project management experience or EA roles with multi-stakeholder coordination


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