Financial Operations Coordinator

3 days ago

Montreal, Quebec, Canada DART Aerospace Full time
Role Overview

We are seeking a detail-oriented and organized Financial Operations Coordinator to join our finance team. This dual role involves assisting with processing invoices, payments, and receipts, ensuring accurate and timely financial transactions.

Key Responsibilities

As a Financial Operations Coordinator, you will:

  • Validate vendor banking information for accuracy and security, including conducting penny test transactions to verify bank account details before setting up or making payments.
  • Perform the 3-way match process to ensure accuracy between purchase orders, receiving documents, and vendor invoices.
  • Review and process vendor invoices for accuracy, appropriate approvals, and timely payment.
  • Reconcile vendor statements and resolve discrepancies.
  • Maintain vendor files and related documentation.

In addition to Accounts Payable responsibilities, you will also assist with:

  • Responding to client inquiries regarding invoices, payments, and account balances.
  • Addressing customer requests for invoice copies, payment clarifications, or account adjustments in a timely and professional manner.
  • Recording and applying customer payments against invoices.
  • Monitoring customer accounts to identify and resolve overdue balances.
  • Communicating with customers to follow up on outstanding payments and address any billing issues.
  • Assisting in preparing AR aging reports and other financial data for management review.
Requirements
  • A minimum of 3 years of experience in a similar AP/AR role, preferably in a manufacturing environment.
  • A strong understanding of basic accounting principles and procedures.
  • Proficiency with accounting software and MS Excel.
  • Excellent organizational skills and attention to detail.
  • Strong communication skills, both written and verbal.
  • The ability to work independently and as part of a team.
  • Experience in problem-solving and resolving discrepancies in financial transactions.
Compensation

The estimated salary for this position is $65,000 - $80,000 per year, depending on experience.

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