Corporate Law Support Specialist
3 weeks ago
We are seeking an experienced Corporate Law Support Specialist to join our team at GPAC. As a key member of our Corporate Law practice, you will provide administrative support to our lawyers and clients, ensuring the smooth operation of our business.
Key Responsibilities:- Calendar Management: Maintain and organize calendars and client contacts, schedule appointments and meetings as required.
- Document Preparation: Prepare required documents and presentations for client meetings, ensuring accuracy and attention to detail.
- File Management: Create, organize, and maintain electronic files as required, updating client files to ensure accuracy of contact information.
- Administrative Support: Lead the administrative function for time entry and the monthly billing cycle, working closely with our bookkeeper.
- Client Communication: Follow up and follow through with clients diligently, exercising discretion and professionalism.
- Financial Management: Prepare financial forms for expense reports, requisitions, trust deposits, and wire transfers.
- Document Drafting: Draft and proofread documents and forms, ensuring accuracy and attention to detail.
- Time Management: Ability to adhere to deadlines while maintaining a high quality of work.
- Experience: Minimum of five (5) years demonstrated work experience in a law firm within a Corporate Law support capacity.
- Autonomy: Ability to work autonomously in a remote role, yet maintain a collegial team environment.
- Organizational Skills: Proven organizational ability and ability to exercise sound judgment when making decisions.
- Attention to Detail: Excellent attention to detail demonstrated via proofreading and grammatical skills for forms, documents, and presentations.
- Confidentiality: Ability to maintain confidentiality and exercise professionalism in all communication.
- Interpersonal Skills: Strong verbal and written interpersonal skills.
- Technical Skills: Advanced to expert level technical proficiency in Microsoft Office applications.
- Legal Software: Proficiency with legal software to assist with Corporate Law transactions and to support accounting functions.
- Education: Legal Assistant diploma or Paralegal certification from an accredited program or institution.
- Software Proficiency: Advanced to expert level proficiency in ALF and PC Law preferred; proficiency in comparable legal software applications will be considered.
- Health and Dental: Comprehensive health and dental benefits.
- Work/Life Balance: Flexible work arrangements to support work/life balance.
- Top Compensation: Competitive compensation package.
- Remote Work: Ability to work remotely 100% or onsite if preferred.
- Team Environment: Be a part of a friendly and dynamic team.
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