Administrative Assistant

1 month ago

Montreal, Quebec, Canada Randstad Canada Full time
Job Title: Administrative Assistant

We are seeking an experienced Administrative Assistant to join our team at Randstad Canada. As an Administrative Assistant, you will provide administrative support to our President and project managers, ensuring the smooth operation of our office.

Key Responsibilities:
  • Provide reception and administrative support to the President and project managers
  • Manage incoming phone calls and direct calls or take messages
  • Order catering services for Monday lunches and order cakes for birthdays
  • Schedule exterior and interior window cleaning services twice a year
  • Collect and distribute mail daily
  • Process emails received in the administration box daily
Administrative Support:
  • Manage inventory and orders for office supplies
  • Classify documentation, both paper and digital
  • Plan internal meetings and place orders with the caterer
  • Plan external meetings, restaurant and hotel reservations
  • Manage invitations to one-off events and send tickets to guests
Qualifications:
  • Excellent organizational skills and ability to juggle multiple tasks
  • Demonstrate autonomy, initiative, and strong sense of responsibility
  • Talent for teamwork and collaboration
  • Excellence in French and English, spoken and written
  • DEC in office automation - Essential
  • Minimum two (2) years in a similar position - Essential
  • Knowledge of Microsoft 365 and Teams environment - Essential
  • Knowledge of ABAK software - Desirable
What We Offer:
  • Face-to-face work schedule 4 days per week
  • Monday to Thursday: 9 a.m. to noon and 1 p.m. to 5 p.m.
  • Friday: Teleworking from 9 a.m. to noon or depending on team members' presence in the office
  • Salary to be determined based on experience
  • 3 weeks of vacation per year
  • Group insurance plan offered on duty (40% paid by the employer and 60% by employees)

We are committed to fostering a workforce reflective of all peoples of Canada. We are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle.

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