Administrative Coordinator

3 weeks ago

Georgina, Canada ontario inc Full time
Job Title: Administrative Assistant

We are seeking an experienced Administrative Assistant to join our team at Ontario Inc. as a key member of our operations team.

Job Summary:

The successful candidate will be responsible for providing administrative support to our restaurant operations, including coordinating seminars, conferences, and other events. They will also assist with staff consultation and grievance procedures, coordinate the activities of the HR department, and direct and control daily operations.

Key Responsibilities:
  • Arrange and coordinate seminars, conferences, and other events
  • Assist with staff consultation and grievance procedures
  • Coordinate the activities of the HR department
  • Direct and control daily operations
  • Direct staff
  • Evaluate daily operations
  • Motivate staff
  • Plan and control budget and expenditures
  • Plan and organize daily operations
  • Establish and implement policies and procedures
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Oversee the classification and rating of occupations
  • Plan, develop, and implement recruitment strategies
  • Schedule and confirm appointments
  • Manage contracts
  • Manage training and development strategies
  • Answer telephone and relay telephone calls and messages
  • Oversee the analysis of employee data and information
  • Answer electronic enquiries
  • Oversee the development of communication strategies
  • Compile data, statistics, and other information
  • Oversee the preparation of reports
  • Advise senior management
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Oversee payroll administration
  • Arrange travel, related itineraries, and make reservations
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
  • Perform data entry
  • Recruit and hire workers and carry out related staffing actions
  • Maintain and manage digital databases
  • Consult with clients after sale to provide ongoing support
  • Evaluate work environments, programs, and procedures to control, eliminate, and prevent disease or injury
Requirements:
  • Ability to multitask
  • Flexibility
  • Judgement
  • Organized
  • Team player
  • Client focus
  • Reliability
  • Time management
  • Adaptability
Support for Persons with Disabilities:
  • Provides physical accessibility accommodations
  • Provides visual accessibility accommodations
  • Provides auditory accessibility accommodations
  • Participates in a government or community program or initiative that supports persons with disabilities
  • Offers mentorship, coaching, and/or networking opportunities for persons with disabilities
  • Provides awareness training to employees to create a welcoming work environment for persons with disabilities
  • Applies accessible and inclusive recruitment policies that accommodate persons with disabilities
Support for Newcomers and Refugees:
  • Participates in a government or community program or initiative that supports newcomers and/or refugees
  • Assists with immediate settlement needs of newcomers and/or refugees
  • Supports social and labour market integration of newcomers and/or refugees
  • Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster
  • Supports newcomers and/or refugees with foreign credential recognition
  • Offers mentorship programs that pair newcomers and/or refugees with experienced employees
  • Provides diversity and cross-cultural training to create a welcoming work environment for newcomers and/or refugees
  • Does not require Canadian work experience
Support for Youth:
  • Participates in a government or community program or initiative that supports youth employment
  • Offers on-the-job training tailored to youth
  • Offers mentorship, coaching, and/or networking opportunities for youth
  • Provides awareness training to employees to create a welcoming work environment for youth
Support for Veterans:
  • Participates in a government or community program or initiative that supports Veterans
  • Offers mentorship, coaching, and/or networking opportunities for Veterans
  • Provides awareness training to employees to create a welcoming work environment for Veterans
  • Recruits Veterans and other candidates with military experience through targeted hiring initiatives
  • Assists with immediate transition needs of Veterans
  • Offers workshops, counselling services, or other resources to help Veterans navigate their transition into the civilian workforce
  • Supports Veterans in translating their military skills and experience into the language of the civilian job market
  • Offers flexible onboarding options to allow Veterans to gradually adapt to the civilian workplace
Support for Indigenous People:
  • Participates in a government or community program or initiative that supports Indigenous people
  • Offers mentorship, coaching, and/or networking opportunities for Indigenous workers
  • Develops and maintains relationships with indigenous communities, indigenous-owned businesses, and organizations
  • Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
  • Facilitates access to Elders who can offer support and guidance to Indigenous workers
Support for Mature Workers:
  • Participates in a government or community program or initiative that supports mature workers
  • Applies hiring policies that discourage age discrimination
  • Provides staff with awareness training to create a welcoming work environment for mature workers
  • Offers mentorship, coaching, and/or networking opportunities for mature workers
  • Offers phased retirement options that allow mature workers to gradually reduce their workload
  • Offers phased re-entry options for mature workers who are returning to work after retiring
  • Provides workspace accommodations to meet the physical needs of mature workers
  • Offers resources to help mature workers plan their retirement
Supports for Visible Minorities:
  • Participates in a government or community program or initiative that supports members of visible minorities
  • Applies hiring policies that discourage discrimination against members of visible minorities
  • Offers mentorship programs that pair members of visible minorities with experienced employees
  • Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities

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