Administrative Coordinator for Downtown Ottawa Office

2 weeks ago

Ottawa, Ontario, Canada Randstad Canada Full time

Company Overview

Randstad Canada is a leading staffing agency committed to fostering an inclusive and accessible work environment. As a nonprofit, we strive to make a positive impact in the community.

Salary

The salary for this Administrative Coordinator position ranges from $54,000 to $61,920 per year, depending on experience.

Job Description

We are seeking a highly organized and detail-oriented Administrative Coordinator to support our office in Downtown Ottawa. As a key member of our team, you will be responsible for overseeing daily administrative tasks, ensuring efficient office operations, and providing guidance to maintain a productive work environment.

Your primary duties will include:

  • Managing various administration tasks, such as managing office supplies and inventory, ordering and restocking as needed;
  • Providing high-level administrative support for executive assistants, including preparation and management of correspondence, reports, presentations, and other documents;
  • Identifying and implementing process improvements to enhance reception efficiency and overall productivity;
  • Maintaining office policies and procedures, ensuring compliance with company standards;
  • Supporting the coordination and facilitation of office events, meetings, travel-related accommodations, and other activities;
  • Supporting the office Joint Health and Safety Committee (JHSC) with maintaining safety protocols and emergency procedures;
  • Responding to telephone, postal mail, email, and in-person inquiries from clients, business partners, and other parties;
  • Completing forms, letters, reports, and memos as necessary; and assisting in the compilation of data for various reports;
  • Organizing, maintaining, and coordinating office records and files in their proper locations;
  • Arranging and booking meetings in boardrooms, off-site conference halls, and other locations, ensuring the appropriate presentation equipment is available.

Required Skills and Qualifications

To succeed in this role, you will need:

  • A minimum of 3 years of experience in an office administration role;
  • Technology literacy and proficiency in standard office equipment, including Microsoft Office Suite (Word, Excel, PowerPoint), and office management software;
  • Good communication skills, both written and verbal;
  • A high expectation for detail-orientation and confidentiality;
  • Good coordination, time management, and organizational skills;
  • Strong interpersonal skills and a high degree of self-awareness and professionalism;
  • Knowledge of office management processes, financial principles, and compliance requirements;
  • Able to maintain filing systems and basic databases, with meticulous records maintenance skills;
  • Superior telephone manners and strong interpersonal skills.

Benefits

This full-time opportunity offers:

  • A competitive salary range of $54,000 to $61,920 per year;
  • Permanent employment with Randstad Canada;
  • Full health benefits;
  • Opportunities for growth and professional development.

Others

Please note that only qualified candidates located in Ottawa-Gatineau will be contacted. Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle.

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