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Science Program Coordinator

1 month ago


Kamloops, British Columbia, Canada Thompson Rivers University Full time
Job Summary

We are seeking a highly organized and detail-oriented individual to join our team as a Science Graduate Coordinator. This role will provide administrative support to the Master's Program Coordinator and be responsible for coordinating thesis defenses, supporting the Master's Program Committee, and organizing recreational and cultural activities for programs.

Key Responsibilities
  • Provide administrative support to the Master's Program Coordinator, including scheduling, communicating with external examiners, and liaising with TRU's Office of Research and Graduate Studies.
  • Coordinate thesis defenses, including scheduling, communicating with external examiners, and ensuring compliance with risk management protocols.
  • Support the Master's Program Committee, including coordinating meetings, preparing agendas, and taking minutes.
  • Organize recreational and cultural activities for programs, including liaising with external suppliers, arranging transportation, and ensuring activities and events are carried out following risk management protocols.
  • Prepare and coordinate Seminar Series, including speaker logistics and travel, and record and upload seminars to Moodle and the website.
  • Track and monitor Master's student progress and attainment of milestones to ensure compliance with provincial standards.
  • First point of contact for assessing and screening student transcripts for program eligibility and approver of transcript and prerequisite overrides.
  • Accountable for the efficient operation of the portfolio in collaboration with faculty, Chairs, Coordinators, students, and other internal and external stakeholders.
  • Populate and maintain changes to faculty workload in the FWCP and enter course information into the DCU as required by the department Chairs.
  • Prepare PSAs/ESAs/purchase requisitions following TRU procurement policy.
  • Update and maintain the website and Moodle page of the portfolio.
Requirements
  • Four-year (4) Bachelor's degree in a relevant discipline.
  • Three years related experience working in a post-secondary setting.
  • Proven competency in Advanced Word and Excel; proficient in the creation and use of spreadsheets, templates, and website-related information.
  • Demonstrated ability to design and implement new procedures related to student services.
  • Advance level skills in word processing and data entry.
  • Knowledge of databases (ie. HSPnet, Argos, and Banner).
  • Advanced interpersonal skills with the ability to communicate effectively both verbally and in writing.
  • Ability to deal courteously and tactfully with students, staff, and members of the general public.
  • Ability to handle situations that require diplomacy and confidentiality, such as student files and records.
  • Ability to prioritize and coordinate workload.
  • Ability to learn a variety of new software to process, track, and run reports.
  • Ability to work independently and professionally.
  • Ability to work collaboratively as a solution-oriented member of the FoS team.
Working Conditions
  • General office conditions.
  • Sitting at a desk and computer for long periods of time.
  • Comfort working fluidly in a variety of settings and interpersonal situations across a campus environment.
  • Ability to lift items (up to 10 kg).