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Administrative Support Specialist

1 month ago

Wetaskiwin, Canada Safai Maintenance Full time
Position Overview

Work Term: Permanent

Work Language: English

Hours: 30 to 40 hours per week

Education: Secondary (high) school graduation certificate

Experience: 1 year to less than 2 years

Work Environment

The successful candidate will benefit from relocation costs covered by the employer and must be willing to relocate.

Key Responsibilities
  • Supervise and mentor other staff members.
  • Establish and enforce office policies and procedures.
  • Conduct training sessions for new employees.
  • Document and prepare minutes for meetings, seminars, and conferences.
  • Determine and implement office procedures and routines.
  • Plan, develop, and execute recruitment strategies.
  • Schedule and confirm appointments efficiently.
  • Manage contracts and agreements.
  • Handle telephone communications and relay messages accurately.
  • Respond to electronic inquiries promptly.
  • Compile and analyze data, statistics, and other relevant information.
  • Oversee the preparation of various reports.
  • Address employee inquiries and resolve complaints.
  • Order office supplies and maintain inventory levels.
  • Coordinate travel arrangements and related itineraries.
  • Welcome visitors and direct them to appropriate contacts or service areas.
  • Set up and maintain both manual and computerized filing systems.
  • Type and proofread correspondence, forms, and other documents.
  • Perform data entry tasks accurately.
Technical Skills
  • Proficient in Google Docs.
  • Skilled in MS Excel, MS PowerPoint, MS Windows, and MS Word.
  • Experienced with MS Office and Simply Accounting.
Specialization Areas
  • Correspondence management.
  • Report and record keeping.
  • Contract administration.
  • Invoice processing.
Security and Safety
  • Must be bondable.
  • Criminal record check required.
Transportation Information
  • Public transportation is accessible.
Work Conditions
  • Fast-paced work environment.
  • Ability to work under pressure.
  • Meet tight deadlines.
  • Attention to detail is crucial.
  • Repetitive tasks may be required.
Personal Attributes
  • Ability to multitask effectively.
  • Excellent oral and written communication skills.
  • Demonstrated flexibility and good judgment.
  • Highly organized and a team player.
  • Accurate and reliable with time management skills.
  • Quick learner with a client-focused approach.
Screening Questions
  • Are you available for the advertised start date?
  • Are you currently legally able to work in Canada?
  • Are you willing to relocate for this position?
  • Do you currently reside in proximity to the advertised location?
  • Do you have previous experience in this field of employment?
  • What is the highest level of study you have completed?