Administrative Secretary
2 weeks ago
Job Summary:
The Administrative Secretary will provide confidential, complex clerical, secretarial and administrative support to the respective site(s), programs and portfolio. The incumbent will be responsible for reception, organizing and maintaining work processes and records, as well as data management, preparing correspondence, reports and other documents, scheduling, coordinating meetings and other special events, transcription and presentations while managing the Regional Manager's schedule.
Key Responsibilities:
- Provide administrative support to the Regional Manager and other staff members
- Manage the Regional Manager's schedule and coordinate meetings and special events
- Prepare correspondence, reports and other documents
- Organize and maintain work processes and records
- Provide data management and transcription services
Requirements:
- Graduate of a recognized Administrative Assistant Program or equivalent
- Proficiency in Microsoft Office Applications and Outlook/Email
- Knowledge of legislation pertinent to mental health and community services
- Minimum two (2) years previous experience in a healthcare office environment
- Demonstrated ability to work with minimal supervision both independently and as part of a team
- Demonstrated communication skills both oral and written
- Demonstrated ability to take initiative and recognize the Regional Manager's needs
- Demonstrates thorough knowledge of general office practices
- Demonstrated interpersonal and organizational skills
- Ability to respect and promote a culturally diverse population
- Proficiency of both official languages is essential for target and designated bilingual positions
- Demonstrated ability to meet the physical and mental demands of the job
- Demonstrated ability to respect confidentiality including paper, electronic formats and other mediums
- Good work and attendance record
Conditions of Employment:
- Completes and maintains a satisfactory Criminal Record Check, Vulnerable Sector Search, Adult Abuse Registry Check and Child Abuse Registry Check, as appropriate
- All Health Care workers are required to be immunized as a condition of employment in accordance with Southern Health-Santé Sud policy
- Requires a valid Class 5 driver's license, an all-purpose insured vehicle and liability insurance of at least $1,000,000.00
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