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Receivables Management Specialist

2 months ago

Guelph, Ontario, Canada Wasteco Full time

Reporting Structure

Accounts Receivable Responsibilities

  • Ensures revenue integrity by confirming and recording payments; addressing discrepancies as they arise.
  • Provides financial, clerical, and administrative support to guarantee efficient, prompt, and precise payment processing.
  • Evaluates overdue accounts and prioritizes collection strategies.
  • Prepares comprehensive accounts receivable reports for management review.
  • Maintains organized filing systems and account statements.
  • Reviews credit balances, processes refunds, and makes necessary adjustments.
  • Addresses billing discrepancies and rectifies misapplied cash transactions.
  • Records customer payments through various methods including cash, checks, credit cards, and direct deposits.
  • Validates account discrepancies by gathering and investigating information from Sales, Customer Service, and clients.
  • Monitors customer account details for non-payments, delayed payments, and other irregularities.
  • Engages with customers through various communication channels including in-person, telephone, email, and mail.
  • Maintains detailed accounts receivable customer files and records.
  • Reviews accounts receivable aging reports to ensure compliance with company policies.
  • Generates and dispatches overdue invoices and statements.
  • Contacts clients regarding outstanding accounts to ascertain reasons for non-payment.
  • Recommends the transfer of accounts to a collection agency when necessary.

Administrative Support Duties

  • Welcomes visitors by greeting them, either in person or via telephone; addresses inquiries or directs them appropriately.
  • Receives and organizes daily mail, deliveries, and courier services.
  • Updates appointment schedules, vacation calendars, and coordinates meetings.
  • On a monthly basis, manually prepares and sends invoices.
  • Performs additional clerical tasks such as filing, photocopying, and faxing as required.
  • Completes other related tasks as assigned by management.

Qualifications

  • Familiarity with TRUX is considered an asset.
  • A minimum of two (2) years of relevant experience in the waste management or a related sector.
  • Excellent communication skills are essential.
  • Self-motivated individual with high energy and enthusiasm for the role.
  • Ability to work independently as well as collaboratively within a team.
  • A valid driver's license is required.

Job Type: Full-time

Schedule:

  • Monday to Friday

Work Location: In-person