Current jobs related to Office Support Clerk III - Vancouver, British Columbia - City of Vancouver

  • Office Support Clerk III

    3 weeks ago

    Vancouver, British Columbia, Canada City of Vancouver Full time

    Job SummaryThe City of Vancouver is seeking a highly organized and detail-oriented Office Support Clerk III to join our Street Operations team. As a key member of our team, you will provide critical support to our Streets operations, including general public inquiries, service requests, and work orders.Key ResponsibilitiesProvide exceptional customer service...

  • Office Support Clerk III Assistant

    1 week ago

    Vancouver, British Columbia, Canada City of Vancouver Full time

    Main Job Responsibilities:The Office Support Clerk III position at the City of Vancouver supports the Child Care Manager in various tasks, requiring a sound knowledge of childcare departmental practices and operations. Key duties include keeping records related to human resources, program policies, and department statistics, as well as preparing and...

  • Office Support Clerk III

    4 weeks ago

    Vancouver, British Columbia, Canada City of Vancouver Full time

    Main Purpose & FunctionThe Office Support Clerk III position plays a vital role in the Street Operations Branch at National Yard, working collaboratively with a team of Clerks, Engineering Assistants, and Superintendents. This position provides essential support and service to customers, City crews, 311, Superintendents, and other City staff, ensuring the...

  • Office Support Clerk III

    4 weeks ago

    Vancouver, British Columbia, Canada City of Vancouver Full time

    Main Purpose & FunctionThe Office Support Clerk III position plays a vital role in the Street Operations Branch at National Yard, working collaboratively with a team of Clerks, Engineering Assistants, and Superintendents. This position provides essential support and service to customers, City crews, 311, Superintendents, and other City staff, ensuring the...

  • Office Support Clerk III Position

    4 weeks ago

    Vancouver, British Columbia, Canada City of Vancouver Full time

    Job SummaryThe City of Vancouver is seeking an Office Support Clerk III to join our team in the Street Operations Branch. This role will provide key support and service to customers, City crews, and other staff, performing a variety of administrative tasks.Key ResponsibilitiesProvide general public enquiries through 311 regarding paving, concrete, and...

  • Office Support Clerk III

    3 weeks ago

    Vancouver, British Columbia, Canada City of Vancouver Full time

    Job SummaryThe City of Vancouver is seeking an Office Support Clerk III to join our team in the Street Operation Branch (STO) at National Yard. This role performs a key function in daily operations for Streets, providing core support and service to customers, City crews, 311, Superintendents, and other City staff.Key ResponsibilitiesProvides support to...

  • Office Support Clerk III Position

    1 week ago

    Vancouver, British Columbia, Canada City of Vancouver Full time

    Work with UsLocated on the traditional, ancestral and unceded lands of the xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, the City of Vancouver is a dynamic and diverse workplace. We continually rank as one of the world's most liveable and environmentally sustainable cities.We seek a skilled Office...

  • Office Support Clerk III

    1 month ago

    Vancouver, British Columbia, Canada City of Vancouver Full time

    Main Purpose & FunctionThe Office Support Clerk III position plays a vital role in the Street Operations Branch at National Yard, providing key support and service to customers, City crews, 311, Superintendents, and other City staff.Key ResponsibilitiesProvide support to Streets, including general public inquiries through 311 regarding paving, concrete, and...

  • Office Support Clerk III

    1 month ago

    Vancouver, British Columbia, Canada City of Vancouver Full time

    Main Purpose & FunctionThe Office Support Clerk III position plays a vital role in the Street Operations Branch at National Yard, providing key support and service to customers, City crews, 311, Superintendents, and other City staff.Key ResponsibilitiesProvide support to Streets, including general public inquiries through 311 regarding paving, concrete, and...

  • Office Support Clerk III

    4 weeks ago

    Vancouver, British Columbia, Canada City of Vancouver Full time

    Main ResponsibilitiesThe Office Support Clerk III position plays a vital role in the daily operations of the Streets Operations Branch at National Yard. As a key member of the team, you will provide core support and service to customers, City crews, 311, Superintendents, and other City staff.Key Duties and ResponsibilitiesProvide support to Streets,...

  • Office Support Clerk III

    3 weeks ago

    Vancouver, British Columbia, Canada City of Vancouver Full time

    Main ResponsibilitiesThis role supports the Child Care Manager in various tasks, including maintaining records, preparing documents, and establishing effective working relationships with internal and external contacts.Key DutiesKeep accurate and up-to-date records related to human resources, program policies, and department statistics.Prepare and process...

  • Supervisor of Office Clerks

    1 month ago

    Vancouver, British Columbia, Canada West Coast Title Search Ltd. Full time

    Job Title: Supervisor of Office ClerksWe are seeking a highly organized and detail-oriented Supervisor of Office Clerks to join our team at West Coast Title Search Ltd.Job Summary:The successful candidate will be responsible for supervising a team of office clerks, ensuring the smooth operation of our office, and providing administrative support to our...

  • Supervisor of Office Clerks

    1 month ago

    Vancouver, British Columbia, Canada West Coast Title Search Ltd. Full time

    Job Title: Supervisor of Office ClerksWe are seeking a highly organized and detail-oriented Supervisor of Office Clerks to join our team at West Coast Title Search Ltd.Job Summary:The successful candidate will be responsible for supervising a team of office clerks, ensuring the smooth operation of our office, and providing administrative support to our...

  • Office Support Clerk

    4 weeks ago

    West Vancouver, British Columbia, Canada School District #45 (West Vancouver) Full time

    Job Summary:The Office Support Clerk is a casual/on-call position responsible for providing administrative support to the school community. The successful candidate will be responsible for word processing, high-volume photocopying, and providing reception and switchboard services. They will also be responsible for collecting, inputting, and verifying the...

  • Supervisor of Office Clerks

    4 weeks ago

    Vancouver, British Columbia, Canada West Coast Title Search Ltd. Full time

    Job Title: Supervisor of Office ClerksWest Coast Title Search Ltd. is seeking a highly organized and detail-oriented Supervisor of Office Clerks to join our team. As a key member of our administrative staff, you will be responsible for overseeing the daily operations of our office, ensuring that tasks are completed efficiently and effectively.Key...

  • Supervisor of Office Clerks

    4 weeks ago

    Vancouver, British Columbia, Canada West Coast Title Search Ltd. Full time

    Job Title: Supervisor of Office ClerksWest Coast Title Search Ltd. is seeking a highly organized and detail-oriented Supervisor of Office Clerks to join our team. As a key member of our administrative staff, you will be responsible for overseeing the daily operations of our office, ensuring that tasks are completed efficiently and effectively.Key...

  • Administrative Support Clerk

    6 days ago

    Vancouver, British Columbia, Canada ANAF Unit 100 - Kingsway Full time

    Job Title: Office Administration ClerkWe are seeking an experienced and detail-oriented Office Administration Clerk to join our team at ANAF Unit 100 - Kingsway. The successful candidate will provide administrative support to our staff, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to staff, including...

  • Supervisor of Office Clerks

    1 month ago

    Vancouver, British Columbia, Canada West Coast Title Search Ltd. Full time

    Job Title: Supervisor of Office ClerksWe are seeking a highly organized and detail-oriented Supervisor of Office Clerks to join our team at West Coast Title Search Ltd.Job Summary:The successful candidate will be responsible for supervising a team of office clerks, prioritizing tasks, and ensuring the smooth operation of our business office. This is a...

  • Supervisor of Office Clerks

    4 weeks ago

    Vancouver, British Columbia, Canada West Coast Title Search Ltd. Full time

    Job Title: Supervisor of Office ClerksWe are seeking a highly organized and detail-oriented Supervisor of Office Clerks to join our team at West Coast Title Search Ltd.Job Summary:The successful candidate will be responsible for supervising a team of office clerks, prioritizing tasks, and ensuring the smooth operation of our business office. This is a...

  • Administrative Assistant III

    4 weeks ago

    Vancouver, British Columbia, Canada City of Vancouver Full time

    Job SummaryThe City of Vancouver is seeking an experienced Administrative Assistant III to provide comprehensive administrative support to the Equity Office. This role will work closely with the Chief Equity Officer and the team to drive strategic change initiatives and promote equity and inclusion within the organization.Key ResponsibilitiesProvide complex...

Office Support Clerk III

2 months ago

Vancouver, British Columbia, Canada City of Vancouver Full time
Main Purpose & Function

The Office Support Clerk III position plays a vital role in the daily operations of the Streets Operations Branch at National Yard. This role provides core support and service to customers, City crews, 311, Superintendents, and other City staff.

Key Responsibilities
  • Provides support to Streets, including general public enquiries through 311 regarding paving, concrete, and street-related issues.
  • Creates and updates service requests, work orders, and assets for maintenance and construction work programs related to Streets in an accurate and timely manner.
  • Creates Hansen work orders, networks, and maintenance schedules for construction and maintenance in accordance with branch protocols.
  • Files Street cuts and Hansen work slips on a daily basis.
  • Backfills BC One Office Support Clerk using Van Map and Archeology Site Maps.
  • Reviews completed work slips, service requests, and material issue records daily for accurate information, including analyzing data submitted by crews and enacting remedial action when required by Superintendents or Crew Foreman.
  • Prepares and runs various reports related to expenditures, unit rate costs, work accomplishments, and work and call volume.
  • Researches customer service, business, and operations situations to provide accurate and timely information to crews, Superintendents, other City Staff, and the public.
  • Monitors computer systems and phones for events and requests, liaises between 311, customers, Streets, and other City Departments to resolve issues.
  • Assists with identifying, documenting, and implementing work process improvements, standardized forms, and manuals.
  • Assists and trains other staff to perform the role.
  • Assists with backfill and backlog support to other clerical positions as required.
Qualifications

Education and Experience:

  • Completion of Grade 12, including or supplemented by courses in commercial subjects, typing, Excel, word processing, and sound-related experience, or an equivalent combination of training and experience.
  • Experience working in an environment where a similar type of work is performed.
  • Experience processing a large volume of work with sustained accuracy and speed while handling considerable interruptions.

Knowledge, Skills, and Abilities:

  • Thorough knowledge of business English, grammar, spelling, punctuation, and arithmetic.
  • Considerable knowledge of the methods, procedures, practices, standards, equipment, and materials for the capital and maintenance work of the Streets Operations Branch.
  • Sound knowledge of departmental and other policies, regulations, rules, procedures, and practices that relate to the position occupied or which govern worksite activities and employee behavior.
  • Sound knowledge of branch operations, responsibilities, and activities.
  • Proficiency in software programs, including Hansen, Microsoft Office (Outlook, Word, Excel, Teams), VanMap, VanDocs, and SAP.
  • Ability to work independently and take action in solving problems while exhibiting sound judgment, particularly when dispatching safety-sensitive cases.
  • Ability to communicate effectively both orally and in writing and to prepare non-routine reports, correspondence, and memoranda related to the work.
  • Good skills to effectively organize, to pay attention to detail, and to prioritize work to meet deadlines.
  • Ability to deal effectively with the public and other staff by providing information and assistance, which may involve making decisions requiring explanation of applicable rules and regulations.
  • Skill in typing (keyboarding) rapidly and accurately (including numerically).
  • Ability to collaborate with a team and contribute to the completion of a large volume of work.
  • Ability to prioritize and organize work, handle multiple assignments, and meet deadlines.

Business Unit/Department: Engineering Services