Commercial Property Coordinator

1 month ago

Mississauga, Ontario, Canada Triovest Full time

At Triovest, we are seeking a highly skilled Commercial Property Coordinator to join our team. The successful candidate will support the Property Management Team in the administration and operations of a mixed-use, suburban portfolio. Key responsibilities include developing and maintaining effective communication within the Property Management & Operations group, interacting with internal teams, tenants, and external service providers to ensure building standards are adhered to and service performance is optimal.

Key responsibilities include:

  • Develop and maintain an effective line of communication within the Property Management & Operations group and provide administrative support to the team.
  • Interact with internal teams, tenants, and external service providers to ensure building standards are adhered to and service performance is at an optimum.
  • Process preliminary monthly rent roll report and communicate ongoing rental billing changes to tenants.
  • Prepare vacancy notices and arrears reporting.
  • Issue year-end final billing as well as tenant charge-back invoices to tenants for miscellaneous charges.
  • Deposit rental cheques to appropriate banks, enter cash receipts, direct deposits, and record cash receipts to tenant's accounts in Yardi.
  • Assist Manager in rent collection, provide both verbal and written communication with tenants.
  • Prepare tenant receivable monthly reports for Sr. Property Manager.
  • Process real estate accounts payable invoices including administering invoice holdback where applicable, match invoices to approved purchase orders, respond professionally to various invoice payments inquires by property management staff or external vendors, construction cost tracking, etc.
  • Administer and reconcile utility billings and applicable, prorated chargebacks to Tenants based on the Terms of the Lease Agreements.
  • Assist the Sr. Property Manager in the budget and quarterly reports preparation of operating expenses, receivables, and capital expenditure working documents.
  • Provide assistance to the Sr. Property Manager by keeping on top of deadlines/commitments and pro-active follow-up.
  • Respond to tenant requests and redirect complex issues to the appropriate resources for resolution.

Qualifications and attributes include:

  • A post-secondary degree in Accounting, Finance, or Business Administration is preferred.
  • A minimum of two (2) years of related Commercial Property Management experience.
  • Experience in accounting or finance, preferably in commercial real estate.
  • Experience in Yardi Voyager and Yardi Payscan is an asset.
  • Advanced skills in Microsoft Office applications.
  • Sound understanding of basic accounting concepts and principles.
  • Proactive in identifying potential issues and taking preventive measures to mitigate risks.
  • Collaborative approach to problem-solving and relationship development, and ability to work effectively with individuals at all levels of the organization.
  • Excellent written and verbal communication skills, including the ability to interact effectively with clients, tenants, team members, and service providers.
  • A client-centric approach, prioritizing client service and the ability to build and maintain client trust.
  • Exceptional organizational skills to manage multiple properties, teams, and projects simultaneously.
  • A keen eye for detail, ensuring that operational and financial aspects of the properties are meticulously managed.
  • Flexibility to adapt to changing market conditions, tenant needs, and unexpected challenges.
  • Passionate about fostering an inclusive and positive organizational culture.
  • A dedication to providing exceptional service, every day.

Triovest is an Equal Opportunity Employer

At Triovest, we are committed to building a team and culture that embraces diversity as our strength. As Canada's top private commercial real estate firm, we strive to create an inclusive workplace where everyone feels valued. Our progressive approach means we're always looking for fresh perspectives and innovative ideas. We're committed to doing the right thing and living up to our core value of integrity by always following the law. Our Code of Conduct is designed to ensure legal compliance and to build trust with our clients and stakeholders. If you need accommodations, we are here to help—just let us know.

  • Property Management Coordinator

    2 weeks ago

    Mississauga, Ontario, Canada Chohan Property Management Full time

    Job Title: Property Management CoordinatorAt Chohan Property Management, we are seeking a highly organized and detail-focused Property Management Coordinator to join our team. As a Property Management Coordinator, you will be responsible for overseeing the day-to-day operations of our properties, including hiring and supervising rental agents and building...

  • Commercial Property Manager

    3 weeks ago

    Mississauga, Ontario, Canada Getting You Home Team Full time

    The Getting You Home Team is seeking a highly organized and detail-oriented Commercial Property Manager to oversee the daily operations of our real estate office. As a key member of our team, you will be responsible for ensuring that all commercial properties are managed efficiently and effectively.Key ResponsibilitiesProperty Management: Review commercial...

  • Commercial Property Administrator

    2 weeks ago

    Mississauga, Ontario, Canada Colliers International Full time

    We are seeking a highly organized and detail-oriented Commercial Property Administrator to join our team in Mississauga. This role is ideal for individuals with a passion for commercial real estate and a drive to deliver exceptional results.About the RoleThis position involves assisting the Senior Property Manager and Assistant Property Manager in all...

  • Real Estate Property Management Coordinator

    4 weeks ago

    Mississauga, Ontario, Canada SUMMERHILL PROPERTY MGT Full time

    About the RoleWe are seeking a highly organized and detail-oriented Property Administrator to join our team at Summerhill Property MGT. As a key member of our property management team, you will be responsible for overseeing the day-to-day operations of our properties.Job DescriptionThe successful candidate will have experience in property management,...

  • Senior Property Administrator

    4 weeks ago

    Mississauga, Ontario, Canada SUMMERHILL PROPERTY MGT Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Senior Property Administrator to join our team at Summerhill Property Mgt. This is a permanent position working 30 hours per week, with the opportunity to grow and develop your skills in property management.About the RoleThe successful candidate will be responsible for hiring and supervising...

  • Property Assets Coordinator

    4 weeks ago

    Mississauga, Ontario, Canada Trans-United Consultants Ltd. Full time

    About the RoleWe are seeking a skilled Property Assets Coordinator to join our team at Trans-United Consultants Ltd.In this role, you will be responsible for negotiating and approving rental or lease agreements on behalf of property owners, ensuring that terms are met, and coordinating repairs, maintenance, and renovations.You will also be responsible for...

  • Property Management Administrator

    4 weeks ago

    Mississauga, Ontario, Canada SUMMERHILL PROPERTY MGT Full time

    We are seeking a highly organized Property Management Administrator to join our team at Summerhill Property Mgt. This role is perfect for individuals who enjoy working in fast-paced environments and have excellent communication skills.About the RoleThe successful candidate will be responsible for hiring and supervising support staff, preparing and...

  • Property Management Supervisor

    4 weeks ago

    Mississauga, Ontario, Canada Duka Property Management Inc. Full time

    We are seeking an experienced Property Management Supervisor to join Duka Property Management Inc.About the RoleAs a Property Management Supervisor, you will oversee the day-to-day operations of our properties, ensuring that all lease agreements are met and that our clients receive exceptional service. You will be responsible for hiring and supervising...

  • Property Administrator Role: Leadership and Operations

    4 weeks ago

    Mississauga, Ontario, Canada SUMMERHILL PROPERTY MGT Full time

    Job SummaryWe are seeking a Property Administrator to join our team at Summerhill Property Mgt. This role is responsible for leading and supporting the operational aspects of property management, including hiring and supervising staff, coordinating repairs and maintenance, and ensuring timely response to client inquiries.Key ResponsibilitiesHiring and...

  • Commercial Property Manager Assistant

    4 weeks ago

    Mississauga, Ontario, Canada BentallGreenOak Full time

    Enhance Your Career in Commercial Property ManagementBentallGreenOak, a premier provider of commercial property management and leasing services, offers an exciting opportunity for a dedicated Assistant Property Manager to join our team.About Us:We have been trusted by clients for over 30 years to deliver real estate solutions. Our portfolio consists of over...

  • Commercial Property Maintenance Manager

    2 weeks ago

    Mississauga, Ontario, Canada Randstad Full time

    Job Description: We are seeking a Building Operator to manage and maintain our commercial property in Mississauga. The ideal candidate will have experience in ensuring the building is safe, environmentally responsible, and operated efficiently.About the Role: The Building Operator will report directly to the Operational Manager and work collaboratively with...

  • Senior Commercial Portfolio Manager

    4 weeks ago

    Mississauga, Ontario, Canada Trans-United Consultants Ltd. Full time

    Job Title: Senior Commercial Portfolio ManagerWe are seeking a seasoned Senior Commercial Portfolio Manager to join our team at Trans-United Consultants Ltd.About the Role:This is an exceptional opportunity for a results-driven professional with a proven track record in managing commercial properties. The successful candidate will be responsible for...

  • Property Operations Coordinator

    4 weeks ago

    Mississauga, Ontario, Canada Auxilium Properties Inc. Full time

    Job Description:We are seeking a highly organized and detail-oriented Property Operations Coordinator to join our team at Auxilium Properties Inc.Responsibilities:Lease Administration: Ensure that all lease agreements are met, including rent payments, maintenance schedules, and other contractual obligations.Staff Supervision: Hire, train, and supervise...

  • Property Administrator

    2 months ago

    Mississauga, Ontario, Canada Triovest Full time

    Job Title: Property AdministratorTriovest, a leading Canadian commercial real estate company, is seeking a highly skilled Property Administrator to join their team in Mississauga. As a key member of the Property Management Team, you will be responsible for providing administrative support and ensuring the successful day-to-day operations of a mixed-use,...

  • Property Management Director

    4 weeks ago

    Mississauga, Ontario, Canada OMERS Oxford Properties Group Full time

    About the RoleAs a Senior Property Manager at OMERS/Oxford Properties Group, you will oversee a large operational team responsible for managing a leading global real estate investor, developer, and manager. The company combines its capital with its capabilities to create real estate that strengthens economies and communities.The Senior Property Manager (SPM)...

  • Administrative Property Coordinator

    4 weeks ago

    Mississauga, Ontario, Canada Hazelview Properties Full time

    About Hazelview PropertiesWe are a leading provider of property management services, dedicated to delivering exceptional experiences for our residents and communities. Our team is passionate about building strong relationships and fostering a culture of trust, collaboration, and growth.Compensation PackageThe successful candidate can expect a competitive...

  • Winter Operations Crew Member

    4 weeks ago

    Mississauga, Ontario, Canada Clintar Commercial Outdoor Services Full time

    About the JobWe are seeking a reliable and skilled Winter Operations Crew Member to join our team in Mississauga West and Milton. As a key member of our ice and snow team, you will be responsible for clearing and de-icing commercial, institutional, and industrial properties in the area.Responsibilities:Clearing snow from paved surfaces using snow blowers and...

  • Residential Property Leader

    4 weeks ago

    Mississauga, Ontario, Canada BentallGreenOak Full time

    Job OverviewWe are seeking a skilled Residential Property Leader to join our team at BentallGreenOak. As a key member of our property management team, you will be responsible for the day-to-day management of one of our residential rental communities.About UsBentallGreenOak is one of Canada's premier providers of commercial property management and leasing...

  • Transportation Coordinator

    4 weeks ago

    Mississauga, Ontario, Canada Garland Commercial Ranges Ltd. Full time

    Job Title: Transportation CoordinatorWe are seeking a highly organized and detail-oriented Transportation Coordinator to join our team at Garland Commercial Ranges Ltd. in an exciting opportunity.Salary: $60,000 - $70,000 per year, depending on experience.Company OverviewGarland Commercial Ranges Ltd. is a leading provider of commercial cooking solutions,...

  • Senior Property Operations Manager

    2 weeks ago

    Mississauga, Ontario, Canada Getting You Home Team Full time

    OverviewThe Getting You Home Team is seeking a highly skilled and experienced Senior Property Operations Manager to join their team.This role is responsible for coordinating work activities to ensure commercial or residential projects meet requirements, budget, and deadlines. The ideal candidate will have 7 months to less than 1 year of experience in...