Administrative Assistant

1 month ago


Calgary, Alberta, Canada VKW Canada Ltd Full time

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at VKW Canada Ltd. As an Administrative Assistant, you will be responsible for providing administrative support to our team members, ensuring the smooth operation of our office and providing excellent customer service to our clients.

Key Responsibilities:
  • Plan and control budgets and expenditures
  • Establish and implement policies and procedures
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Oversee the development of communication strategies
  • Compile data, statistics and other information
  • Oversee the preparation of reports
  • Arrange travel, related itineraries and make reservations
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Conduct research
  • Perform data entry
  • Work with the marketing department to understand and communicate marketing messages to the field
  • Maintain and manage digital databases
  • Perform basic bookkeeping tasks
  • Consult with clients after sale to provide ongoing support
  • Assign, coordinate and review projects and programs
  • Plan, organize, direct, control and evaluate daily operationsComputer and Technology Knowledge:
    • MS Excel
    • MS Word
    • MS Office
    Area of Specialization:
    • Reports and records
    • Invoices
    • Project management
    Transportation/Travel Information:
    • Own transportation
    Work Conditions and Physical Capabilities:
    • Ability to work independently
    • Fast-paced environment
    • Work under pressure
    • Tight deadlines
    • Attention to detail
    Personal Suitability:
    • Ability to multitask
    • Excellent oral communication
    • Excellent written communication
    • Judgement
    • Organized
    • Team player
    • Accurate
    • Client focus
    • Reliability
    • Time management
    • Work Term: Permanent
    • Work Language: English
    • Hours: 30 to 40 hours per week


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