Administrative Coordinator
1 month ago
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Career Coordinators. The successful candidate will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and contributing to the success of our organization.
Key Responsibilities:- Provide administrative support to the team, including answering phone calls, responding to emails, and preparing correspondence.
- Coordinate meetings, seminars, and conferences, including arranging travel and accommodations for attendees.
- Manage the flow of information within the team, including preparing and distributing meeting minutes and reports.
- Plan and control budgets and expenditures, including preparing financial reports and statements.
- Establish and implement policies and procedures, including developing and maintaining manual and computerized information filing systems.
- Record and prepare minutes of meetings, seminars, and conferences, and determine and establish office procedures and routines.
- Plan, develop, and implement recruitment strategies, including scheduling and confirming appointments and managing contracts.
- Manage training and development strategies, including compiling data, statistics, and other information, and advising senior management.
- Answer electronic enquiries, order office supplies, and maintain inventory, including negotiating collective agreements on behalf of employers or workers.
- Arrange travel, related itineraries, and make reservations, including greeting people and directing them to contacts or service areas.
- Set up and maintain manual and computerized information filing systems, including typing and proofreading correspondence, forms, and other documents.
- Conduct research, perform data entry, provide customer service, and maintain and manage digital databases.
- Perform basic bookkeeping tasks, including using Google Docs, MS Excel, MS Outlook, MS PowerPoint, MS Windows, MS Word, MS Office, Google Drive, LinkedIn, and electronic mail.
- College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years.
- 1 year to less than 2 years of experience in an administrative role.
- Ability to work independently, in a fast-paced environment, and under pressure with tight deadlines.
- Attention to detail, ability to work with minimal supervision, and ability to work in a hybrid environment.
- Relocation for this position is not required.
- Dental plan.
- Disability benefits.
- Health care plan.
- Vision care benefits.
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