Operations Manager

22 hours ago

Hamilton, Ontario, Canada MaxPeopleHR Full time

About Our Company

Mattina Mechanical Ltd (MML) is a well-established full-service mechanical contractor with a proven track record of delivering results for various mechanical services.

We are committed to providing exceptional industry recognition, professional growth, and advancement opportunities for our team members.

Our Senior Operations Coordinator reports directly to Director(s) of Operations and oversees daily operational activities to ensure smooth workflow across departments.

In addition, this role provides administrative support to the Director(s) of Operations overseeing Major Projects, Special Projects, and Technical Engineering.

Key Responsibilities:

  • Scheduling and communication functions in support of the Director(s) of Operations
  • Expense report compilation and submission for the Director(s)
  • Assisting Project Managers, Field Managers/Site Supervisors, and Project Coordinators with administrative tasks as required
  • Preparing project and job quotations, invoices, and project closeout documentation
  • Supporting IT functions in conjunction with the IT department as required
  • Managing the MML backflow program
  • Administering the start-up of new projects, work orders, and customers within project management software and HRIS system
  • Expediting submission of proper documentation and maintaining electronic filing system
  • Assisting with the shop drawing process
  • Following up on customer proposals and internal material requisitions
  • Developing and maintaining Operations processes, procedures, and training materials
  • Supporting implementation of department business systems
  • Working with business tools and software packages to support the department
  • Ensuring employee access and passwords to department software/online platforms is maintained and removed as required
  • Preparing and distributing content and coordinating departmental meetings
  • Assisting in arranging off-site meetings and booking conference rooms for Operations Department teams as required
  • Assisting with office supply management and other logistical tasks
  • Booking travel and accommodations for team members as required
  • Supporting the Estimate to Budget documentation process
  • Administering the Vehicle with Fleet Management program
  • Conjunction with the shop lead, administering the Tool and Equipment Program
  • Performing other duties as required

Requirements:

  • Minimum 5-7 years in operations coordination and administrative experience
  • University or College degree in business administration or operations management preferred
  • Experience supporting executive level positions preferred
  • Able to quickly learn and utilize various work management, construction project management, ERP, and CRM software
  • Advanced proficiency in Microsoft Planner and other Microsoft Office applications
  • Excellent communication and teamwork skills
  • Knowledge of the principles, procedures, and best practices in the construction industry, specifically Project Management principles and processes considered an asset
  • Excellent organizational skills and attention to detail
  • Strong analytical and problem-solving skills

Estimated Salary:$80,000 - $110,000 per year, depending on experience

Benefits:

  • 45 years of economic stability
  • Competitive compensation
  • Bonus program
  • Comprehensive benefits (MERIT Ontario)
  • Employer RRSP contributions
  • Continuing education and upgrading opportunities
  • Friendly family atmosphere
  • Team approach to all work activities
  • Fully insured and bonded
  • Committed to health & safety with an exemplary Workplace Safety & Insurance Board record

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