Contract Administration Lead
4 weeks ago
Metrolinx is a leading transportation agency in the Greater Golden Horseshoe region, connecting communities through its GO Transit and UP Express services, as well as the PRESTO fare payment system. We are committed to building a better future for our customers and stakeholders through innovative and sustainable transportation solutions.
Job Summary:The Contract Administration Lead will play a critical role in managing the procurement, effective management, and life-cycle maintenance of complex contracts for the Ontario Line. This position will serve as a Subject Matter Expert (SME) and ensure vendors' compliance with standard procurement and contract management processes, policies, and achieving value for money.
Key Responsibilities:- Develop and manage procurement strategies to meet CPG's contracts for the Ontario Line, identifying potential procurement risks and opportunities, reviewing procurement submissions, and producing a robust procurement plan for implementation.
- Review, interpret, and analyze contract requirements, tenders, and contract documents to ensure the overall contracting strategy and individual clauses/terms are applied appropriately and consistently to reduce risk and protect Metrolinx's interests.
- Liaise and work collaboratively with the Integrated Project Team, Metrolinx departments, and various internal and external stakeholders to ensure effective contract administration and management.
- Manage the development of financial forecasts for complex contracts, collecting future requirements from CPG teams, and developing business cases to secure approval from funding forums.
- Identify and advise on the resolution of critical contract issues, including vendor performance, and monitor vendor adherence to contractual agreements, providing assistance in negotiations and resolution of matters.
- Administer various contract records, such as work releases, changes, variations, certificates of payment, amendments, correspondence, reconciliation, notices, etc., in the Contract Management System.
- Manage the development of business cases for contract amendments, negotiate terms and conditions with vendors, and process contract amendments in compliance with Metrolinx governance and contract authorization policies.
- Assist in developing risk mitigation strategies to ensure compliance with contracts and change orders/amendments with Metrolinx policies and procedures, minimizing corporate liability throughout the lifecycle of projects.
- Drive the implementation of processes and tools to report financial forecasts for contracts, facilitating project teams for fiscal planning in collaboration with the Finance team.
- Provide contract administration expertise and advice to project teams across the CPG regarding all aspects of contract administration and risks through the lifecycles of large-scale, concurrent capital projects.
- Manage the effective management of complex CPG contracts for the Ontario Line by closely working with vendors to develop services/work plans based on project/program requirements and negotiate associated commercial and financial terms.
- Identify opportunities for innovation, risk mitigation, and continuous improvement for contract management, administration, and risk control.
- Assist in the development and implementation of best practices and lessons learned from internal sources and extensive personal professional experience gained through management of major multi-billion-dollar infrastructure/transit programs and teams.
- Work with the CPG project teams to ensure the delivery of work described in each contract, recognizing and addressing trends to assist in mitigating risks against delivering large-scale projects.
- Act as a Subject Matter Expert (SME) within the team, providing advice to junior team members for resolution of complex commercial/contractual issues with vendors.
- Completion of a degree in Engineering, Contract/Construction Law, Business, or a related discipline, or a combination of education, training, and experience deemed equivalent.
- Demonstrated years of experience in procurement of contracts and managing the administration of large contractual agreements, ideally for an owner/public sector agency involving large-scale infrastructure/transit projects.
- Skilled in the development and communication of internal contract administration/management policies, procedures, and best practices, preferably in the transit and/or infrastructure industries.
- Extensive experience in drafting contract terms and interpretation of contract law, and Ontario legislation (Construction Act, Canadian Construction Documents Committee documents, bespoke contract documents, specifications, and drawings, and legal statues and proceedings).
- Management and leadership skills to lead projects/contracts independently and mentor departmental staff.
- Influencing skills to convince vendors, senior management, colleagues, and clients of the need to adhere to contract administration control processes.
- Negotiation and oral/written/presentation skills to represent findings to senior management team while dealing with all contractual issues and negotiations with vendors.
- Strong ability to communicate effectively and tactfully with various personnel within and outside of the organization, including management, professional staff, project team, construction site staff, and other personnel to discuss, clarify, and resolve technical/contractual matters, financial, legal, and other concerns.
- Preference for those individuals with experience working within a P3 and/or Collaborative Progressive Design Build models (PDB's).
Metrolinx values the unique skills and experiences each person brings to our organization and is committed to creating and maintaining an inclusive and accessible environment. We are committed to the requirements of the Accessibility for Ontarians with Disabilities Act. If you require accommodation during the hiring process, please let our Recruitment team know by contacting us at 416-202-5601 or email before submitting your application.
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