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Administrative Coordinator

2 months ago

Calgary, Alberta, Canada Alberta College of Acupuncture & Traditional Chinese Medicine Full time
About the Role

We are seeking an experienced Administrative Coordinator to join our team at Alberta College of Acupuncture & Traditional Chinese Medicine. As an Administrative Coordinator, you will play a key role in supporting the day-to-day operations of our HR department.

Key Responsibilities
  • Administrative Support: Provide administrative support to the HR department, including coordinating seminars, conferences, and other events.
  • Staff Consultation and Grievance Procedures: Assist with staff consultation and grievance procedures, ensuring a fair and respectful work environment.
  • HR Department Coordination: Coordinate the activities of the HR department to ensure they meet the organization's goals and objectives.
  • Communication and Coordination: Coordinate the flow of information within the team, ensuring seamless communication and collaboration.
  • Operations Management: Direct and control daily operations, ensuring efficient and effective use of resources.
  • Staff Management: Direct staff, providing guidance and support to ensure successful completion of tasks and projects.
  • Evaluation and Improvement: Evaluate daily operations, identifying areas for improvement and implementing changes to enhance efficiency and effectiveness.
  • Staff Motivation and Development: Motivate staff, providing opportunities for growth and development to enhance job satisfaction and performance.
  • Office Administration: Open and distribute mail and other materials, ensuring timely and efficient processing.
  • Planning and Organization: Plan and organize daily operations, ensuring smooth and efficient execution.
  • Meeting and Event Planning: Record and prepare minutes of meetings, seminars, and conferences, ensuring accurate and comprehensive documentation.
  • Office Procedures and Routines: Determine and establish office procedures and routines, ensuring efficient and effective use of resources.
  • Recruitment and Training: Plan, develop, and implement recruitment strategies, ensuring a diverse and skilled workforce.
  • Scheduling and Appointments: Schedule and confirm appointments, ensuring timely and efficient use of resources.
  • Contract Management: Manage contracts, ensuring compliance with organizational policies and procedures.
  • Training and Development: Manage training and development strategies, ensuring staff have the skills and knowledge required to perform their duties effectively.
Requirements
  • Business Acumen: Possess strong business acumen, with the ability to understand and communicate business objectives and strategies.
  • Technical Skills: Proficient in MS Excel, MS Outlook, MS PowerPoint, MS Windows, MS Word, Electronic Scheduler, Adobe Photoshop, SharePoint, and MS Office.
  • Communication and Interpersonal Skills: Excellent oral and written communication skills, with the ability to interact effectively with staff, management, and external stakeholders.
  • Problem-Solving and Analytical Skills: Possess strong problem-solving and analytical skills, with the ability to identify and resolve complex issues.
  • Attention to Detail: Maintain a high level of attention to detail, ensuring accuracy and precision in all tasks and activities.
  • Adaptability and Flexibility: Demonstrate adaptability and flexibility, with the ability to adjust to changing priorities and deadlines.
  • Teamwork and Collaboration: Possess strong teamwork and collaboration skills, with the ability to work effectively with staff and management to achieve organizational objectives.