Office Coordinator
4 weeks ago
The role of the Administrative Support Specialist at Dynamic Physiotherapy (SG) Inc involves a variety of essential functions aimed at ensuring smooth operations within our health care facility. This permanent position requires a commitment of 30 to 40 hours per week.
Qualifications- Education: Completion of a college, CEGEP, or equivalent program lasting 1 to 2 years.
- Experience: A minimum of 7 months to less than 1 year in a similar role or equivalent experience.
As part of a health care institution, you will be working in a fast-paced environment that demands attention to detail and the ability to work under pressure.
Responsibilities- Supervise a team of 5-10 staff members.
- Establish and implement office policies and procedures.
- Manage office routines and procedures effectively.
- Schedule and confirm appointments for clients.
- Oversee contract management and compliance.
- Handle incoming calls and relay messages efficiently.
- Respond to electronic inquiries in a timely manner.
- Prepare and oversee the generation of reports.
- Provide guidance to senior management on administrative matters.
- Order and maintain office supplies and inventory.
- Set up and manage both manual and computerized filing systems.
- Type and proofread various documents, including correspondence and forms.
- Deliver exceptional customer service to clients.
Proficiency in the following software and systems is required:
- Electronic medical records
- Google Docs
- MS Excel
- MS Word
- Electronic scheduling tools
- Desktop publishing software
- QuickBooks
- Must be bondable and pass a criminal record check.
- Availability for shift or on-call work is necessary.
- Legal eligibility to work in Canada is required.
The position entails managing a large workload with tight deadlines, necessitating the ability to perform repetitive tasks efficiently.
Benefits- Free parking is available for employees.
- Opportunities for team building and professional development.
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