Corporate Law Assistant

4 weeks ago


Montreal, Quebec, Canada Bennett Jones Full time

Bennett Jones is a leading business law firm seeking a skilled bilingual legal assistant to support our Corporate group in Montreal. As a key member of our team, you will assist lawyers in managing their practice and carrying out mandates in corporate law, including mergers and acquisitions and private equity.

Key Responsibilities:

  • Draft correspondence, prepare and revise documents according to instructions.
  • Transcribe dictations, voice memos and other recordings.
  • Oversee and review incoming mail and communications, arranging for specialized services as needed.
  • Handle and direct incoming calls, addressing routine inquiries and client requests.
  • Assist lawyers with business development efforts and maintain the accuracy of our professional contacts database.
  • Organize client meetings, book boardrooms and arrange for catering or audio-visual equipment as needed.
  • Manage deadlines, plan meetings and appointments, including organizing lawyers' business trips.
  • Conduct conflict checks and open new client matters.
  • Prepare and submit expense claims and ensure invoice payment in accordance with our accounting policies.
  • Enter time entries, review pre-bills and ensure billings are processed in a timely manner.
  • Manage files, documents and folders using iManage and other storage and archiving applications.

Requirements:

  • Excellent oral and written communication skills in both English and French.
  • Minimum of five to seven years as a legal assistant, supporting multiple corporate law lawyers.
  • Diploma of legal assistant (A.E.C.) or diploma of collegial studies (D.E.C.) in office administration, or the equivalent.
  • Skilled in MS Office, Adobe Pro, digital dictation and other legal-specific technologies.
  • Experience with Aderant or similar billing technologies.

Apply to: Bennett Jones



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