Corporate Law Specialist

1 week ago


Montreal, Quebec, Canada Bennett Jones Full time

Bennett Jones is a premier business law firm that provides top-notch services to clients across Canada and globally.

Job Overview

We are seeking an experienced bilingual administrative assistant to join our corporate team in Montreal. This role will support a group of lawyers in managing their practice and carrying out mandates in corporate law, including mergers and acquisitions and private equity.

Key Responsibilities:
  • Drafting correspondence and preparing documents according to instructions
  • Revising and proofreading documents for spelling, grammar, and formatting consistency
  • Transcribing dictations, voice memos, and other recordings
  • Handling incoming mail, faxes, and communications, and arranging specialized mail and courier services as needed
  • Receiving and directing calls, addressing routine inquiries, and taking messages when necessary
  • Assisting lawyers with business development efforts and maintaining the accuracy of the professional contacts database (Interaction)
  • Organizing client meetings, booking boardrooms, and arranging for catering or audio-visual equipment as needed
  • Managing deadlines, planning meetings and appointments, and updating lawyers' calendars
  • Conducting conflict checks and opening new client matters
  • Preparing and submitting expense claims and ensuring invoice payment in accordance with the Firm's accounting policies
  • Entering time entries, reviewing pre-bills, and ensuring timely billings
  • Managing files, documents, and folders using iManage and other storage and archiving applications
Requirements:
  • Excellent oral and written communication skills in both English and French
  • A minimum of five to seven years of experience as a legal assistant supporting multiple corporate law lawyers, preferably at a large national law firm
  • A diploma in office administration or the equivalent
  • Proficiency in MS Office, Adobe Pro, digital dictation, and other legal-specific technologies
  • Experience with Aderant or similar billing technologies, with a strong understanding of the billing cycle, expense processing, and bill payment
  • Attention to detail and ability to perform tasks quickly and accurately
  • Self-motivation, high organization, and ability to multitask in a fast-paced work environment
  • Professionalism, confidentiality, and discretion, as well as customer-oriented attitude
  • Ability to work as a team and thrive in a dynamic environment
  • Sound judgment, creativity, and independence in resolving administrative issues

Estimated Salary: $65,000 - $85,000 per year, depending on experience



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