Corporate Law Specialist
1 week ago
Bennett Jones is a premier business law firm that provides top-notch services to clients across Canada and globally.
Job OverviewWe are seeking an experienced bilingual administrative assistant to join our corporate team in Montreal. This role will support a group of lawyers in managing their practice and carrying out mandates in corporate law, including mergers and acquisitions and private equity.
Key Responsibilities:- Drafting correspondence and preparing documents according to instructions
- Revising and proofreading documents for spelling, grammar, and formatting consistency
- Transcribing dictations, voice memos, and other recordings
- Handling incoming mail, faxes, and communications, and arranging specialized mail and courier services as needed
- Receiving and directing calls, addressing routine inquiries, and taking messages when necessary
- Assisting lawyers with business development efforts and maintaining the accuracy of the professional contacts database (Interaction)
- Organizing client meetings, booking boardrooms, and arranging for catering or audio-visual equipment as needed
- Managing deadlines, planning meetings and appointments, and updating lawyers' calendars
- Conducting conflict checks and opening new client matters
- Preparing and submitting expense claims and ensuring invoice payment in accordance with the Firm's accounting policies
- Entering time entries, reviewing pre-bills, and ensuring timely billings
- Managing files, documents, and folders using iManage and other storage and archiving applications
- Excellent oral and written communication skills in both English and French
- A minimum of five to seven years of experience as a legal assistant supporting multiple corporate law lawyers, preferably at a large national law firm
- A diploma in office administration or the equivalent
- Proficiency in MS Office, Adobe Pro, digital dictation, and other legal-specific technologies
- Experience with Aderant or similar billing technologies, with a strong understanding of the billing cycle, expense processing, and bill payment
- Attention to detail and ability to perform tasks quickly and accurately
- Self-motivation, high organization, and ability to multitask in a fast-paced work environment
- Professionalism, confidentiality, and discretion, as well as customer-oriented attitude
- Ability to work as a team and thrive in a dynamic environment
- Sound judgment, creativity, and independence in resolving administrative issues
Estimated Salary: $65,000 - $85,000 per year, depending on experience
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