Office Administrator
4 weeks ago
We are seeking a highly skilled and organized Office Manager to join our team at Ridgeview Lodge Community. As an Office Manager, you will play a crucial role in ensuring the smooth operation of our administrative functions and processes.
Key Responsibilities:- Facilitate the move-in and discharge processes for residents and their families, ensuring the completion and compliance of necessary documents.
- Handle the processing of annual rent and additional charges to residents' accounts.
- Generate billing for residents, and manage the reconciliation of invoices, payments, and tax documents.
- Assist residents in exploring financial assistance options, including access to power of attorney, public guardian trustee services, and the updating of health card and provincial documents.
- Address and resolve financial inquiries or concerns from residents, their families, and vendors.
- Keep precise records, provide monthly reports, and explain any discrepancies in accounts receivable and payable transactions.
- Oversee a petty cash system and a trust fund for petty cash disbursements.
- Create and manage Purchase Orders and maintain purchase journals.
- Compile and submit bi-weekly payroll reports for timely payroll processing.
- Educated with a diploma in Business Administration, Accounting, or a related discipline.
- Highly skilled in MS Office (Outlook, Excel, Word), with a good understanding of HRIS, Yardi, and PCC systems.
- Possess exceptional organizational skills and meticulous attention to detail, consistently meeting deadlines.
- Demonstrates robust problem-solving abilities.
- Well-versed in payroll processes, including time and attendance systems, and HR practices.
- Knowledgeable about collective agreements and employment legislation related to pay.
We aspire to cultivate an environment and culture where team members feel valued, heard, and empowered to do meaningful work. We offer a number of programs and benefits that support team members' financial, personal, and professional needs:
- A competitive salary and vacation package.
- Health & Dental benefits program.
- RRSP with employer match.
- Share Ownership and Reward Program (SOAR).
- Employee Share Purchase Plan with company match.
- Continuous learning and growth so you have the skillset needed to succeed and take on new challenges.
- A welcoming culture that values diversity and differing perspectives, experiences, and beliefs.
We are an equal opportunities employer and welcome applications from diverse candidates. If you are a motivated and organized individual who is passionate about delivering exceptional service, we encourage you to apply for this exciting opportunity.
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