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Asset Management Assistant

2 months ago

Mississauga, Ontario, Canada Triovest Full time

**Job Summary**

Triovest, a leading commercial real estate company, is seeking a highly skilled Property Administrator to join their team. The successful candidate will be responsible for providing administrative support to the Property Management Team, ensuring the smooth day-to-day operation of a mixed-use, suburban portfolio.

**Key Responsibilities:**

  • Develop and maintain effective communication with internal teams, tenants, and external service providers to ensure building standards are met and service performance is optimal.
  • Process preliminary monthly rent roll reports and communicate rental billing changes to tenants.
  • Prepare vacancy notices and arrears reporting.
  • Issue year-end final billing and tenant charge-back invoices for miscellaneous charges.
  • Deposit rental cheques to appropriate banks, enter cash receipts, direct deposits, and record cash receipts to tenant accounts in Yardi.
  • Assist in rent collection, providing verbal and written communication with tenants.
  • Prepare tenant receivable monthly reports for the Senior Property Manager.
  • Process real estate accounts payable invoices, including administering invoice holdback where applicable, matching invoices to approved purchase orders, and responding to invoice payment inquiries.
  • Administer and reconcile utility billings and applicable prorated chargebacks to tenants based on lease agreements.
  • Assist the Senior Property Manager in budget and quarterly reports preparation of operating expenses, receivables, and capital expenditure working documents.
  • Provide assistance to the Senior Property Manager by keeping track of deadlines and commitments and proactively following up.
  • Respond to tenant requests and redirect complex issues to the appropriate resources for resolution.

**Qualifications & Attributes:**

  • A post-secondary degree in Accounting, Finance, or Business Administration is preferred.
  • A minimum of two (2) years of related Commercial Property Management experience.
  • Experience in accounting or finance, preferably in commercial real estate.
  • Experience in Yardi Voyager and Yardi Payscan is an asset.
  • Advanced skills in Microsoft Office applications.
  • Sound understanding of basic accounting concepts and principles.
  • Proactive in identifying potential issues and taking preventive measures to mitigate risks.
  • Collaborative approach to problem-solving and relationship development, and ability to work effectively with individuals at all levels of the organization.
  • Excellent written and verbal communication skills, including the ability to interact effectively with clients, tenants, team members, and service providers.
  • A client-centric approach, prioritizing client service and the ability to build and maintain client trust.
  • Exceptional organizational skills to manage multiple properties, teams, and projects simultaneously.
  • A keen eye for detail, ensuring that operational and financial aspects of the properties are meticulously managed.
  • Flexibility to adapt to changing market conditions, tenant needs, and unexpected challenges.
  • Passionate about fostering an inclusive and positive organizational culture.
  • A dedication to providing exceptional service, every day.

**Triovest is an Equal Opportunity Employer**

At Triovest, we are committed to building a team and culture that embraces diversity as our strength. As Canada's top private commercial real estate firm, we strive to create an inclusive workplace where everyone feels valued. Our progressive approach means we're always looking for fresh perspectives and innovative ideas. We're committed to doing the right thing and living up to our core value of integrity by always following the law. Our Code of Conduct is designed to ensure legal compliance and to build trust with our clients and stakeholders. If you need accommodations, we are here to help—just let us know.