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Administrative Coordinator

2 months ago

Sherwood Park, Alberta, Canada KRAM & ASSOCIATES INC. Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at KRAM & ASSOCIATES INC. as an Administrative Coordinator.

Key Responsibilities
  • Event Planning: Coordinate and arrange seminars, conferences, and other events to ensure smooth execution.
  • Financial Management: Plan and control budgets, track expenditures, and maintain accurate financial records.
  • Minute Taking: Record and prepare minutes of meetings, seminars, and conferences to ensure accurate documentation.
  • Office Procedures: Develop and implement efficient office procedures and routines to enhance productivity.
  • Scheduling: Schedule and confirm appointments, meetings, and events to ensure timely coordination.
  • Customer Service: Provide exceptional customer service to internal and external clients, responding to inquiries and resolving issues in a timely manner.
  • Data Management: Compile and maintain accurate data, statistics, and information to support business decisions.
  • Supply Chain Management: Order office supplies, maintain inventory, and ensure timely delivery of essential materials.
  • Travel Arrangements: Arrange travel, itineraries, and make reservations to support business needs.
  • Information Management: Set up and maintain manual and computerized information filing systems to ensure easy access to critical information.
  • Correspondence: Type and proofread correspondence, forms, and other documents to ensure accuracy and professionalism.
Personal Qualities
  • Flexibility: Adapt to changing priorities and deadlines to ensure seamless execution of tasks.
  • Organizational Skills: Maintain a high level of organization to ensure efficient workflow and timely completion of tasks.
  • Teamwork: Collaborate with colleagues to achieve common goals and objectives.
  • Client Focus: Prioritize customer satisfaction and provide exceptional service to internal and external clients.
  • Reliability: Demonstrate a high level of reliability and accountability in all aspects of the role.
  • Time Management: Effectively manage time to meet deadlines and prioritize tasks to ensure efficient workflow.
Requirements
  • Education: Secondary (high) school graduation certificate.
  • Experience: 7 months to less than 1 year of experience in a related field.
  • Work Setting: Relocation costs covered by employer.
  • Work Language: English.
  • Hours: 30 to 40 hours per week.