Project Coordinator

2 days ago

Kelowna, British Columbia, Canada Okanagan College Full time
Job Summary

Okanagan College is seeking a highly skilled Project Coordinator to join our IT Services team. As a key member of our project management team, you will be responsible for assisting with the development, planning, execution, and closure of projects utilizing best practices in project management methodology.

Key Responsibilities
  • Assist with the development of project plans from problem definition through design, implementation, and post-implementation review using project management best practices, tools, and standards.
  • Align activities within each project to ensure deliverables and expectations can be met in terms of deadlines, budget, human capital, and other resource requirements.
  • Recommend project success criteria and conduct project post-mortems to ensure continuous improvement.
  • Facilitate stakeholder management processes and recommend appropriate communication plans, presenting to stakeholders, management, and executive as required.
  • Coordinate tasks, deliverables, and priorities amongst project participants and monitor established deadlines, achievement of milestones, and recommend revisions to activities as appropriate.
  • Administer changes in project scope and identify risks as well as related contingency plans and recommend necessary follow-up actions.
  • Track the progress towards key goals, ensuring quality standards and deadlines are met and any identified conflicts are reported and managed by the appropriate project stakeholder.
  • Build and develop positive and productive relationships with key internal and external stakeholders, including management, executive, and project team members.
  • Conduct feasibility studies and identify opportunities for improvement to service.
  • Participate in the development of IT strategies in collaboration with other members of the IT Management team.
  • Maintain current knowledge of a broad range of technologies.
Requirements
  • Two-year diploma or technical training in a related discipline or equivalent.
  • PMP designation an asset.
  • A minimum of four years of related project management experience, including experience with project management tools and techniques.
  • Familiarity working in a technical environment and a general understanding of IT subject matter.
  • Experience working in an academic environment would be an asset.
Preferred Qualifications
  • Proven project management skills with multiple project/program management methodologies and tools across a range of projects.
  • Exceptional interpersonal, written, and oral communications skills.
  • Ability to liaise with clients and assist in the definition and articulation of their requirements.
  • Ability to produce clear, concise, unambiguous, and easy to read documentation, including project charters, plans, requirements, proposals, workflow, functional design, status reports, presentations, and stakeholder communications.
  • Identifies and manages project milestones, deliverables, dependencies, and critical path.
  • Ability to conduct research and effectively analyze, understand, and evaluate the business and application functional impacts of modifications or enhancements.
  • Work both independently and as a strong team player with an aptitude for working in a collaborative environment.
  • Ability to prioritize and execute tasks in a high-pressure environment and make sound decisions in emergency situations.
  • Ability to present ideas and concepts of a technical nature to a non-technical audience.
  • Highly self-motivated, proactive, and results-driven.
  • Strong customer service orientation, quality-focused mindset.

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