Administrative Support Specialist

4 weeks ago


Fort McMurray, Canada Regional Municipality of Wood Buffalo Full time

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at the Regional Municipality of Wood Buffalo. The successful candidate will provide administrative support services for the administrative area within a specific department, including data assembly, budget maintenance, financial record-keeping, and reporting.

Key Responsibilities:

  • Provide administrative support to the direct supervisor and Senior Administrative Assistants.
  • Assist with grant applications, respond to inquiries, and produce correspondence, reports, and invoices.
  • Maintain filing systems, handle confidential information, and take responsibility for errors in judgment or accuracy.
  • Provide customer service support and services for a variety of clients, including telephone and front counter services.
  • Liaise with outside organizations and government agencies, and provide accurate information and make appropriate referrals.
  • Perform receptionist duties, process administrative system duties, and maintain an adequate inventory of office supplies.
  • Use a PCard for required purchases, obtain approvals, and submit reconciliations.

Requirements:

  • Two-year office or business administration diploma or equivalent.
  • Three years' related office experience, including one year of practical experience in data input and word processing.
  • Additional specialized training in computer software, including PC operating systems, word processing, and spreadsheet programs.

Working Conditions:

The successful candidate will be required to work in a fast-paced environment, maintain confidentiality, and adapt to changing practices and work demands.



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