Legal Support Specialist

5 days ago

Surrey, British Columbia, Canada Gautam & Associates Law Corporation Full time

Job Summary

As a legal support specialist at Gautam & Associates Law Corporation, you will play a vital role in ensuring the smooth operation of our office. Your primary responsibility will be to maintain accurate and up-to-date records and documents, including minutes of court sessions, meetings, and conferences.

Key Responsibilities

  • Schedule and confirm appointments with clients and court officials.
  • Organize and maintain a well-structured filing system to ensure easy access to essential documents.
  • Prepare financial statements and reports to support the firm's financial management.
  • Review and proofread documents and correspondence to ensure accuracy and compliance with legal procedures.
  • Develop and implement office procedures and routines to enhance efficiency and productivity.

Requirements

  • Post-secondary education with a focus on administration or a related field.
  • 2 years of experience in a similar role, preferably in a law firm setting.
  • Excellent communication and interpersonal skills, with the ability to work effectively with clients and colleagues.
  • Strong organizational and time management skills, with the ability to meet tight deadlines.
  • Proficiency in Microsoft Office and other relevant software applications.

Work Environment

  • Work in a fast-paced law firm environment with multiple priorities and deadlines.
  • Collaborate with a team of professionals to achieve common goals.
  • Develop and maintain a high level of competence in administrative and technical skills.

Personal Qualities

  • Client-focused approach with excellent interpersonal skills.
  • Ability to work independently and as part of a team.
  • Strong problem-solving and analytical skills.
  • Excellent communication and presentation skills.

Working Conditions

  • Work in a busy law firm environment with multiple priorities and deadlines.
  • Regularly work extended hours, including evenings and weekends, as required.
  • Travel to court or other locations as required.

Language

  • Fluency in English, both written and verbal.

Hours of Work

  • 35 hours per week, with occasional overtime.

Employment Type

  • Permanent, full-time employment.

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