Executive Support Specialist

4 weeks ago

Calgary, Alberta, Canada M&K XLINES LTD. Full time

M&K XLINES LTD. is seeking an experienced Executive Support Specialist to join our team.

About the Role

This is a permanent position, working 35-40 hours per week in a fast-paced environment with tight deadlines. As an Executive Support Specialist, you will be responsible for arranging and coordinating seminars, conferences, and other events.

Key Responsibilities
  • Seminar and Event Coordination: Arrange and coordinate seminars, conferences, and other events, ensuring timely execution and high-quality outcomes.
  • Minute Taking: Record and prepare minutes of meetings, seminars, and conferences, maintaining accurate records and facilitating smooth communication.
  • Office Procedures: Determine and establish office procedures and routines, streamlining workflows and enhancing productivity.
  • Scheduling: Schedule and confirm appointments, ensuring efficient time management and effective use of resources.
  • Communication: Answer telephone calls and relay messages, respond to electronic enquiries, and maintain excellent oral communication skills.
  • Administrative Support: Order office supplies, maintain inventory, greet visitors, and direct them to relevant contacts or service areas.
  • Creative Content Creation: Type and proofread correspondence, forms, and other documents, utilizing Microsoft Office tools and maintaining attention to detail.
Requirements and Qualifications
  • Education: Secondary (high) school graduation certificate is required.
  • Experience: Experience is an asset but not mandatory.
  • Skills: Proficiency in MS Excel, MS PowerPoint, MS Word, and MS Office is essential.
  • Work Conditions: Fast-paced environment, tight deadlines, and attention to detail are inherent aspects of this role.
Personal Qualities
  • Multitasking: Ability to multitask and prioritize tasks efficiently.
  • Teamwork: Excellent teamwork and client focus skills.
  • Time Management: Effective time management and quick learning capabilities are expected.
What We Offer
  • Competitive Salary: The estimated salary for this position is £30,000 - £45,000 per annum, based on experience and qualifications.
  • Benefits: This full-time position offers a range of benefits, including opportunities for growth and professional development.

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