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Office Support Specialist

2 months ago

Grande Prairie, Canada 2072599 ALBERTA INC. Full time
About the Role

We are seeking a highly organized and detail-oriented Office Support Specialist to join our team at 2072599 ALBERTA INC. As an Office Support Specialist, you will play a vital role in ensuring the smooth operation of our office.

Key Responsibilities
  • Communication and Correspondence
    • Receive and forward telephone and electronic inquiries in a timely and professional manner.
    • Process incoming and outgoing mail manually or electronically, ensuring accuracy and efficiency.
    • Send and receive messages, maintaining confidentiality and discretion when necessary.
  • Data Management and Administration
    • Compile data, statistics, and other information to support business decisions.
    • Perform data entry tasks with high accuracy and attention to detail.
  • Office Operations and Maintenance
    • Order office supplies and maintain inventory levels to ensure a well-stocked and organized workspace.
    • Label, file, and retrieve documents in a secure and efficient manner.
    • Organize and schedule office work, prioritizing tasks to meet deadlines.
    • Schedule and confirm appointments, ensuring seamless communication with clients and stakeholders.
  • Customer Service and Support
    • Provide exceptional customer service, responding to inquiries and resolving issues in a timely and professional manner.
  • Work Environment and Physical Demands
    • Work in a fast-paced environment with tight deadlines, requiring adaptability and flexibility.
    • Meet the physical demands of the role, including sitting for extended periods and performing tasks that require attention to detail.
  • Personal Qualities and Skills
    • Demonstrate adaptability, excellent oral and written communication skills, and a strong ability to work in a team environment.
    • Exhibit flexibility, reliability, and a strong work ethic, with a commitment to delivering high-quality results.
    Requirements
    • 1 year to less than 2 years of experience in an administrative or office support role.
    • Permanent employment with a 40-hour workweek.
    • Fluency in English as the primary language of communication.