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Office Manager
2 months ago
We are seeking an experienced Office Manager to join our team at KGPS Logistics Inc. as an Administrative Supervisor - Supply Chain Management. This is a permanent position, working 35 to 40 hours per week.
Key Responsibilities- Establish Work Priorities and Ensure Procedures are Followed
The successful candidate will be responsible for establishing work priorities and ensuring procedures are followed and deadlines are met. This will involve coordinating with team members to ensure smooth operations and maintaining accurate records.
Carry Out Administrative Activities of the EstablishmentThe Office Manager will be responsible for carrying out administrative activities of the establishment, including supervising other workers, scheduling and confirming appointments, and answering telephone and electronic enquiries.
Assist in the Preparation of Operating Budget and Maintain Inventory and Budgetary ControlsThe successful candidate will assist in the preparation of the operating budget and maintain inventory and budgetary controls. This will involve analyzing financial data and making recommendations to improve efficiency.
Assemble Data and Prepare Periodic and Special Reports, Manuals, and CorrespondenceThe Office Manager will be responsible for assembling data and preparing periodic and special reports, manuals, and correspondence. This will involve using MS Excel, MS Office, and MS Windows to create reports and presentations.
Supervise Other WorkersThe successful candidate will supervise other workers, providing guidance and support to ensure they are meeting their responsibilities. This will involve training and developing team members to improve their skills and performance.
Order Office Supplies and Maintain InventoryThe Office Manager will be responsible for ordering office supplies and maintaining inventory. This will involve analyzing inventory levels and making recommendations to improve efficiency.
Record and Prepare Minutes of Meetings, Seminars, and ConferencesThe successful candidate will record and prepare minutes of meetings, seminars, and conferences. This will involve using MS Word to create reports and presentations.
Requirements- 3-4 Years of Experience in a Similar Role
The successful candidate will have 3-4 years of experience in a similar role, with a strong background in administrative supervision and supply chain management.
Excellent Communication and Interpersonal SkillsThe Office Manager will have excellent communication and interpersonal skills, with the ability to work effectively with team members and stakeholders.
Ability to Work Under Pressure and Meet DeadlinesThe successful candidate will have the ability to work under pressure and meet deadlines, with a strong attention to detail and ability to multitask.
Flexibility and AdaptabilityThe Office Manager will have flexibility and adaptability, with the ability to adjust to changing priorities and deadlines.
Reliability and Team PlayerThe successful candidate will be a reliable and team player, with a strong commitment to delivering high-quality results.
Working Conditions and Physical Capabilities- Work Under Pressure and Meet Deadlines
The Office Manager will work under pressure and meet deadlines, with a strong attention to detail and ability to multitask.
Tight Deadlines and Repetitive TasksThe successful candidate will work with tight deadlines and repetitive tasks, with a strong ability to prioritize and manage their workload.
Attention to Detail and Ability to MultitaskThe Office Manager will have a strong attention to detail and ability to multitask, with the ability to work effectively in a fast-paced environment.
Personal Suitability- Efficient Interpersonal Skills
The successful candidate will have efficient interpersonal skills, with the ability to work effectively with team members and stakeholders.
Excellent Oral and Written CommunicationThe Office Manager will have excellent oral and written communication skills, with the ability to communicate effectively with team members and stakeholders.
Flexibility and AdaptabilityThe successful candidate will have flexibility and adaptability, with the ability to adjust to changing priorities and deadlines.
Reliability and Team PlayerThe Office Manager will be a reliable and team player, with a strong commitment to delivering high-quality results.
Other Benefits- Free Parking Available
The successful candidate will have access to free parking, with a convenient location for commuting.
Permanent PositionThe Office Manager will have a permanent position, with a stable and secure work environment.
35 to 40 Hours per WeekThe successful candidate will work 35 to 40 hours per week, with a flexible schedule to accommodate changing priorities.
