Payroll Specialist

4 weeks ago

Vancouver, British Columbia, Canada PHSA Full time

Job Summary

We are seeking a highly skilled Payroll Specialist to join our team at PHSA. The successful candidate will be responsible for performing a variety of payroll duties, including electronic file transmission of data, calculating and preparing off-cycle cheques, and maintaining operating reconciliations.

Key Responsibilities

  • Perform electronic data transfer of time administration system timesheets to Peoplesoft.
  • Respond to inquiries related to the preparation and processing of payroll policies, make corrections and adjustments as required.
  • Calculate and prepare off-cycle cheques for adjustments such as vacation, terminations, retirements and leaves of absence.
  • Maintain Payroll data such as direct deposit information, voluntary deductions, personal information, and statutory deductions.
  • Verify data has been inputted correctly, ensure leaves, vacation and banked time entitlements are accurate, and provide Earnings information for Insurance claims.
  • Prepare separation certificates for Employment Insurance, complete earnings inquiry reports and respond to inquiries by telephone from the Employment Insurance Commission.
  • Review time records for accuracy in coding and completeness, advise departments of coding errors and make adjustments as required.
  • Provide information to staff and external agencies regarding contract provisions on payroll matters such as scheduling, vacation accumulation, sick time and pay policies, time keeping and records maintenance, benefits and banked time entitlements.
  • Review and verify accuracy of exception reports by methods such as verifying that cheques and direct deposit totals agree with Payroll Journal.
  • Calculate Garnishee and Court Order payments based on regulatory requirements as specified individually for type of garnishee and inform employee of deduction amounts and timing of deductions.
  • Review payroll remittance reports and advise Accounts Payable of the timing and amounts owing to various agencies such as Canada Customs and Revenue Agency, Union, Small Claims Court (Garnishees) and Canada Savings Bonds.
  • Assist with benefit administration by methods such as completing documentation and reconciling benefit deductions and benefit statements to ensure accuracy.
  • Prepare and create a variety of reports such as Statistics Canada Report and Year-to-date Balancing Report.
  • Prepare and analyze statutory, mandatory and voluntary deduction reconciliations providing for payroll, vendor and/or general ledger adjustments including related documentation.
  • Ensure that assigned employee payroll information is securely maintained, recorded and filed in an accurate and timely manner.
  • Attend and participate in departmental meetings to provide input into items such as changes to policies, procedures and processes.

Requirements

  • Grade 12, successful completion of a recognized payroll course and three years' recent, related experience or an equivalent combination of education, training and experience.
  • Ability to communicate effectively both verbally and in writing.
  • Ability to deal with others effectively.
  • Physical ability to carry out the duties of the position.
  • Ability to organize work.
  • Ability to operate related equipment.
  • Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).

What We Offer

  • Every PHSA employee enables the best possible patient care for our patients and their families.
  • Join one of BC's largest employers with province-wide programs, services and operations – offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
  • Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San'yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
  • Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
  • Annual statutory holidays (13) with generous vacation entitlement and accruement.
  • PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
  • Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

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