Payroll Specialist
3 weeks ago
Job Summary
The Payroll Specialist will perform a variety of payroll duties, including electronic file transmission of data, calculating and preparing off-cycle cheques, maintaining operating reconciliations, and maintaining records necessary for the preparation of time sheets.
Key Responsibilities
- Performs electronic data transfer of time administration system timesheets to Peoplesoft.
- Responds to inquiries related to the preparation and processing of payroll policies, makes corrections and adjustments as required.
- Calculates and prepares off-cycle cheques for adjustments such as vacation, terminations, retirements, and leaves of absence.
- Maintains Payroll data such as direct deposit information, voluntary deductions, personal information, and statutory deductions.
- Verifies data has been inputted correctly, ensures leaves, vacation, and banked time entitlements are accurate, and provides Earnings information for Insurance claims.
- Prepares separation certificates for Employment Insurance, completes earnings inquiry reports, and responds to inquiries by telephone from the Employment Insurance Commission.
- Reviews time records for accuracy in coding and completeness, advises departments of coding errors, and makes adjustments as required.
- Provides information to staff and external agencies regarding contract provisions on payroll matters such as scheduling, vacation accumulation, sick time, and pay policies.
- Reviews and verifies accuracy of exception reports by methods such as verifying that cheques and direct deposit totals agree with Payroll Journal.
- Calculates Garnishee and Court Order payments based on regulatory requirements and informs employees of deduction amounts and timing of deductions.
- Reviews payroll remittance reports and advises Accounts Payable of the timing and amounts owing to various agencies.
- Assists with benefit administration by methods such as completing documentation and reconciling benefit deductions and benefit statements.
- Prepares and creates a variety of reports such as Statistics Canada Report and Year-to-date Balancing Report.
- Ensures that assigned employee payroll information is securely maintained, recorded, and filed in an accurate and timely manner.
- Attends and participates in departmental meetings to provide input into items such as changes to policies, procedures, and processes.
Requirements
- Grade 12, successful completion of a recognized payroll course, and three years' recent, related experience or an equivalent combination of education, training, and experience.
- Ability to communicate effectively both verbally and in writing.
- Ability to deal with others effectively.
- Physical ability to carry out the duties of the position.
- Ability to organize work.
- Ability to operate related equipment.
- Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).
About PHSA
PHSA is a remote work-friendly employer, welcoming flexible work options to support our people. We offer a comprehensive benefits package, including a municipal pension plan, and psychological health & safety programs and holistic wellness resources. Join one of BC's largest employers with province-wide programs, services, and operations – offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
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