Print and Proxy Team Support Specialist

2 weeks ago


Toronto, Ontario, Canada TMX Investor Solutions Inc. Full time

About TMX Investor Solutions Inc.

We are a leading global exchange company that powers mission-critical systems, fueling capital formation and innovation. Our team is united in our pursuit of excellence, driving global economic advancement and growth.

Job Overview

We are seeking an experienced Administrator to join our Print and Proxy Teams. This role involves supporting the day-to-day operations of print and proxy services, including shareholder meetings and mailings. The successful candidate will work closely with the Client Management team to plan, coordinate, and execute projects efficiently.

Key Responsibilities

  • Initiate specialized meeting setups and external/internal notices to comply with regulatory requirements under National Instruments 54-101, 51-102, and relevant Corporate Acts.
  • Coordinate printing and mailing services for proxy and non-proxy materials between relationship managers, issuers, and vendors, adhering to regulatory requirements.
  • Validate and tabulate proxies according to Security Transfer Association of Canada (STAC) Proxy Protocol Guidelines.
  • Prepare reports for Relationship Management teams, including vote reports, reject reports, and overvoting reports.
  • Ensure accurate and timely reporting for scrutineer activities at shareholder meetings.
  • Manage confidential shareholder information and voting processes.
  • Complete affidavits of mailing and post-meeting packages for client distribution.
  • Process billing files and maintain internal databases with high accuracy.
  • Assist with training summer contract staff and other duties as required.

Requirements

  • Proficiency in database management and Microsoft Office Suite, including Word, Excel, and Gmail/Google.
  • Minimum one year experience in corporate/commercial or securities industry.
  • Prior experience in proxy/transfer agent roles and familiarity with NI 54-101 and NI 51-102 regulations is a plus.

About You

You have a strong organizational background, excellent communication skills, and experience working independently. Your attention to detail, time management skills, and ability to prioritize tasks will make you an asset to our team. If you're excited about the prospect of working in a dynamic environment, driving progress, and growing with a forward-thinking organization, we'd love to hear from you

$60,000 - $80,000 per annum, depending on experience.

TMX Investor Solutions Inc. offers a competitive salary package, flexible work arrangements, and opportunities for growth and development.



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