IT Project Coordinator

2 months ago

Markham, Ontario, Canada BGIS Full time

About BGIS

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6,500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients' businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.

Job Summary

The IT Project Coordinator collaborates with Solutions Consultants, Project & IT Managers, business leads, external clients and subject matter experts to drive the coordination of project activities across multiple programs. The IT Project Coordinator will be responsible for assisting the project team to develop and execute project plans for IT systems and services and to ensure that they are deployed into production environments in an efficient and effective manner.

Key Responsibilities

  • Supports project leaders (Manager, Technical Product Management, Solutions Consultants, business leads with monitoring and coordination of scope, schedule, and overall project initiatives.
  • Assists in developing project artifacts including the project charter, requirements, work breakdown structure, budgets, resource allocation, sprint logs, user stories, schedule, risk logs, action items, lessons learned, etc.
  • Assists project teams with planning, coordination, and reporting.
  • Assists with visualization and documentation of project scope and deliverables.
  • Supports and facilitates project meetings, preparing agendas, presentations, and meeting minutes.
  • Maintains communications with all team members.
  • Coordinates projects in both agile and waterfall methodology.
  • Assists in validating budget forecasts and provides on-going reconciliation of resources and other related project expenditures against set budgets.
  • Effectively escalates early warning signs and deviations from the plan.
  • Maintains project documentation repositories.
  • Documents control; ensures projects adhere to frameworks and all documentation is maintained appropriately for each project.
  • Tracking status of deliverables to ensure project deadlines are met.
  • Attends and participates in stakeholder meetings.
  • Develops project strategies to ensure alignment of team members, priorities based on vision to execute on time, within scope and on budget.
  • Scheduling, organizing meetings and team member activities to contribute to project success.
  • Provides regular status updates to team members and project leaders.
  • Other duties as assigned

Requirements

  • A university degree/college diploma in project management, management information systems (MIS), or relevant work experience
  • Minimum 2 to 3 years project management experience in.
  • Demonstrated knowledge and familiarity with project management frameworks, including cost, schedule, risk, issue and status tracking and monitoring
  • Demonstrated ability to learn and work with new technologies and applications
  • Experience supporting and coordinating a variety of small and large projects
  • Experience with business process documentation techniques and tools
  • Experience supporting and facilitating a variety of engagement sessions and meetings with technical and professional staff, vendors, and senior stakeholders
  • Experience with Microsoft Office and MS Project
  • Good written and verbal communication skills
  • Good problem-solving and critical-thinking skills
  • An ability to interpret flowcharts, schedules and step-by-step action plans
  • Solid organizational skills, including multitasking and time-management
  • Strong client-facing and teamwork skills
  • Familiarity with quality assurance and quality control

Licenses and/or Professional Accreditation

  • PMP certification is considered an asset

Security Clearance

This position requires a Reliability Security Clearance.

About Diversity and Inclusion

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success

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