Executive Office Scheduler

3 weeks ago

Toronto, Ontario, Canada Ontario Medical Association Full time
Job Summary

The Ontario Medical Association (OMA) is seeking a highly skilled Scheduler, Executive Offices to provide administrative support to the Executive Offices. The ideal candidate will have a strong background in office administration and excellent organizational skills.

Key Responsibilities
  • Provide scheduling and administrative support to the CEO, President, and Chief of Staff, including scheduling and travel logistics, financial reporting, and tracking correspondence and requests.
  • Provide organizational and administrative support to the Executive Office, including word processing, photocopying, collating documents, handling and distributing incoming mail, faxing, and filing.
  • Assist in small-scale department projects, preparing materials, sourcing information, prioritizing project tasks and activities, and ensuring assigned tasks are completed according to project timelines.
  • Provide backup support to the Executive Assistant and other tasks as assigned.

Requirements
  • Community College Diploma in Business/Office Administration or equivalent.
  • 2-3 years relevant experience.

What We Offer
  • A work environment that values respect, boldness, responsiveness, and transparency.
  • A fantastic opportunity to grow with the team and help shape the strategic direction of the OMA.
  • An organization committed to equity, diversity, and inclusion principles.
  • A commitment to growth and development through paid professional development and continuous in-house learning.
  • A friendly and flexible hybrid work environment.
  • Competitive salary and bonus program.
  • Exceptional group benefits package, including a spending account and a robust wellness program.

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