Service Advisor

1 month ago

Ottawa, Ontario, Canada Joe Johnson Equipment Ottawa Full time
Job Title: Service Advisor

At Joe Johnson Equipment Ottawa, we are seeking a highly skilled and organized Service Advisor to join our team. As a Service Advisor, you will play a critical role in providing exceptional customer service and ensuring the smooth operation of our service department.

Key Responsibilities:
  • Manage customer relations by receiving phone calls and emails, and following up with customers to provide status updates.
  • Open and close work orders in alignment with internal procedure timelines.
  • Prepare quotes and edit and update all work orders to ensure 100% capture of all billable items.
  • Provide unit history to the service department for incoming repairs.
  • Assist with shop scheduling to ensure optimal efficiency and customer service.
  • Work with factory representatives to ensure customer downtime is minimized.
  • Conduct shop walkthroughs with Service Manager to capture real-time status updates.
  • Prepare and submit bi-weekly Payroll reports.
  • Work with the accounting department to ensure customer accounts are in good standing.
  • Ensure on-time billing for all customers.
  • Maintain MTO files and ensure all documentation is in compliance.
  • Process warranty claims.
  • Resolve and/or escalate customer concerns and maintain positive customer relations.
  • Assist with Parts department as required.
Requirements:
  • High School Diploma, GED or equivalent.
  • Valid driver's license with a clean driver's abstract.
  • 3+ years' experience in a Service Advisor role or related administrative/customer service position.
  • PFW/CDK software experience an asset.
  • Experience preparing quotes and opening/closing work orders.
  • Experience with MS Office Suite, with a focus on Microsoft Word, Excel, and Outlook.
  • Mechanical aptitude or previous exposure to a heavy equipment work environment is an asset.
  • Ability to work within a fast-paced environment.
  • Ability to organize, multitask, and plan work efficiently.
  • Positive and collaborative attitude.
  • Good verbal and written communication, with strong customer service skills.
Why Work at Joe Johnson Equipment Ottawa?
  • Talented, dedicated, and passionate team to work with.
  • Exceptional best-in-class products and service offerings for our customers.
  • Market-competitive compensation package with annual increase opportunities.
  • Robust Group Benefits that are 100% paid for by the Company – inclusive of Health, Dental, Life, Disability, and Travel coverage.
  • Paid Personal Days.
  • Charitable Giving Program.
  • Educational Scholarship Program.
  • Tuition Reimbursement.
  • Employee & Family Assistance Program (EAP).
  • Employer Matching Retirement Savings Plan.
  • Federally recognized as a certified Employment Equity organization.
  • Member of multiple provincial safety programs and COR certified.
  • Our Core People Values: Leadership, Customer Excellence, Integrity, Inspiration, Teamwork, Innovation, and Ambition.

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