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Administrative Assistant

2 months ago

Terrebonne, Quebec, Canada ICM Fabrication inc. Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at ICM Fabrication inc. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office.

Key Responsibilities
  • Coordinate and Manage Office Operations
    • Coordinate the flow of information within the team to ensure seamless communication and collaboration.
    • Evaluate daily operations to identify areas for improvement and implement changes as needed.
  • Administrative Support
    • Open and distribute mail and other materials in a timely and efficient manner.
    • Plan and organize daily operations to ensure maximum productivity.
  • Communication and Customer Service
    • Answer telephone calls and relay messages to the relevant team members in a professional and courteous manner.
    • Answer electronic enquiries and respond to customer inquiries in a timely and efficient manner.
  • Data Management and Analysis
    • Compile data, statistics, and other information to support business decisions.
    • Order office supplies and maintain inventory levels to ensure a well-stocked office.
  • Technology and Systems
    • Set up and maintain manual and computerized information filing systems to ensure accurate and efficient record-keeping.
    • Conduct research and gather information to support business decisions.
    • Perform data entry and maintain digital databases to ensure accurate and up-to-date information.
  • Client Service and Support
    • Consult with clients after sale to provide ongoing support and ensure customer satisfaction.
    • Resolve delivery and other problems with suppliers to ensure timely and efficient delivery of goods and services.
Requirements
  • Education and Experience
    • Secondary (high) school graduation certificate.
    • 2 years to less than 3 years of experience in a related field.
  • Skills and Abilities
    • Ability to work independently and as part of a team.
    • Excellent oral and written communication skills.
    • Judgement and decision-making skills.
    • Organized and detail-oriented with excellent time management skills.
    • Ability to multitask and prioritize tasks effectively.
  • Computer and Technology Skills
    • MS Excel.
    • MS Outlook.
    • MS PowerPoint.
    • MS Windows.
    • MS Word.
    • Electronic scheduler.
    • Database software.
    • MS Project.
    • MS Office.
    • Electronic mail.
Benefits
  • Health Benefits
    • Disability benefits.
    • Health care plan.
    • Paramedical services coverage.
    • Vision care benefits.
  • Financial Benefits
    • Group insurance benefits.
    • Life insurance.
  • Long-term Benefits
    • Long-term care insurance.
  • Other Benefits
    • Learning/training paid by employer.
    • Paid time off (volunteering or personal days).
    • Team building opportunities.
    • Parking available.