Corporate Finance and Legal Support Specialist

6 days ago

Greater Calgary Metropolitan Area, Canada Urban Legal Recruitment Inc. Full time
About the Role

This is a full-time position at Urban Legal Recruitment Inc. in Calgary, Alberta, reporting directly to the Corporate Counsel and as a member of the finance team.

Key Responsibilities
  1. Support with Transactional Documents: Assist with drafting tasks, document revisions, filing, and correspondence for routine real estate, banking, partnership, and other transactional documents.
  2. Assistance with Director and Shareholder Resolutions: Draft and circulate resolutions as needed.
  3. Due Diligence Coordination: Organize the due diligence process, including initial agendas, checklists, filing documents, and preparing data rooms.
  4. Template Creation: Develop and update transactional and corporate templates.
  5. Document Execution: Facilitate the execution and delivery of documents internally, externally, and electronically.
  6. Presentation Preparation: Compile and proofread presentations for internal and external parties.
  7. Client Communication: Maintain contact with clients, updating them on progress as required.
  8. Administrative Support: Provide general administrative support, including calendar management, tracking commitments, arranging travel, and submitting expenses.
  9. Event Planning: Plan and coordinate corporate events, both internal and external, handling logistics and billing.
  10. Filing and Data Management: File, scan, and photocopy documents as needed, ensuring databases are up-to-date.
  11. Invoicing and Payment: Work with external service providers to review invoices and facilitate payment processing.
  12. Meeting Minutes: Attend meetings, taking detailed minutes and distributing them promptly.
Requirements
  1. Experience: A minimum of 3+ years in an administrative or legal assistant role is required; experience in a law firm or professional organization is preferred.
  2. Education: Completed post-secondary education is considered a strong asset.
  3. Alberta Land Titles Experience: Previous experience with Alberta Land Titles and their operating system requirements is beneficial.
  4. Computer Skills: Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint) is mandatory.
  5. Document Management: Interest in document management software or experience with tools to improve document preparation, storage, and retrieval is a strong asset.
  6. Communication Skills: Excellent verbal and written communication skills, including strong proofreading, grammar, and editing abilities.
  7. Time Management: Results-focused with strong organizational skills, able to balance multiple timelines and priorities effectively.
  8. Professionalism: A professional demeanor with excellent communication skills and ability to manage confidential information.
  9. Attention to Detail: High level of accuracy and strong attention to detail.
  10. Meeting Experience: Coordinating, organizing, and meeting preparation experience is advantageous.
Working Conditions

This role is based in our Calgary office, working Monday to Friday from 8:00 am to 5:00 pm. If you're looking for a challenging opportunity that matches your skills, please submit your resume.

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